Description

POSITION TITLE: Accounting Clerk

FLSA CLASSIFICATION: Non-Exempt Part-time (15-20 hours/week)

REPORTS TO: Accountant

POSITIONS SUPERVISED: N/A

POSITION OVERVIEW: The Accounting Clerk is responsible for petty cash, Accounts Payable and Accounts Receivable. Account Payable duties include processing invoices, obtaining approvals, coding, keying, monitoring the Account Payable inbox, communicating with vendors and setting up vendors in the accounting system. Accounts Receivable duties include recording resident rent payments, daily depositing of checks, and recording miscellaneous receipts. Additional support of activities in the accounting office, including data entry, filing, preparing new files and other functions as requested.

ESSENTIAL POSITION RESPONSIBILITIES:

1. Maintain petty cash. Reconcile petty cash as needed.  
2. Coding and entering of daily Accounts Payable entries and month-end closing procedures
3. Monthly Accounts Receivable duties include recording rent payments and miscellaneous receipts.
4. Prepare daily check deposits for all corporations remotely using bank website. Deliver cash deposits to bank, as needed. 
5. Filing and scanning as required.
6. Serve as back up for Front Desk Receptionist during absences.
7. Other duties as assigned (research projects, year-end preparation)
8. Prompt and regular attendance is required for this position.
9. Deliver deposits to bank. 

OTHER POSITION RESPONSIBILITIES:

1. Cross-training and assisting with other Accounting Department functions as requested
2. Operate in compliance with personnel policies and practices.
3. Promote the mission and values of Mental Health America of South Central Kansas.
4. Attending staff meetings and training as required.
5. Completing required electronic time records/time sheets, mileage sheets, expense sheets and other agency-required paperwork accurately and on time.

POSITION REQUIREMENTS: The Accounting Clerk will have a high school diploma with a minimum of two years post high school education with relevant work experience. Preferred areas of experience include: Accounting experience, data entry, spreadsheet applications and accounting systems software. Must have strong organizational skills with attention to detail along with effective communications skills both verbally and written and the ability to develop and maintain rapport with consumers, constituents, and staff.

PHYSICAL REQUIREMENTS:

* Driving for purpose of mobility and bank deposits

* Sitting for extended periods of time

* Typing/data entry/ten-key for extended periods of time

* Lifting/carrying up to twenty (20) pounds

* Bending/stooping

All the above duties and responsibilities are considered essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as a detailed statement of duties, responsibilities or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisors, subject to reasonable accommodation.

EEO race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit based factors.