ASAC is a trusted HVAC contractor specializing in high-quality mechanical systems for commercial and residential projects. We pride ourselves on delivering reliable, energy-efficient solutions with top-notch customer service. As we continue to grow, we are seeking a detail-oriented Estimating Coordinator to join our team and support our estimating department.

Job Summary:

The Estimating Coordinator will play a key role in supporting the estimating team by managing bid documents, coordinating project information, communicating with vendors and subcontractors, and ensuring timely delivery of proposals. This position requires excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Review bid invitations and distribute to estimating team
• Organize and maintain bid documents, drawings, and specifications
• Track bidding schedules and due dates
• Coordinate with subcontractors and suppliers to gather pricing and scope
• Input data into estimating software and assist with compiling proposals
• Ensure compliance with bid requirements and documentation standards
• Assist in reviewing and formatting final estimates and proposal packages
• Maintain historical cost data and vendor/subcontractor database
• Attend pre-bid meetings and take meeting notes when required