SUMMARY: The primary responsibilities of the Coordinator of Accounts Payable shall be to process accounts payable, and maintain associated vendor and invoice files for the district.

 

ESSENTIAL DUTIES and RESPONSIBILITIES: Other duties may be assigned.

• Review, process, and pay all authorized invoices.


• Ensure timely entry of data to the automated accounting systems.


• Maintain vendor file including vendor numbers and respond to vendor inquiries regarding payment.


• Maintain files of paid and unpaid invoices and purchase orders.


• Assist with the annual audit.


• Prepare, verify, and distribute checks; file copies.


• Respond to expenditure questions from district administrators, teachers, and secretaries.


• Prepare information in response to ad hoc requests for payment histories.


• Provide expenditure reports for school board.


• Process payroll vendor checks.


• Prepare 1099s and distribute them.


• Train others on purchasing procedures.


• Maintain a log of district utilities.


• Maintain district credit cards: Walmart, Sam’s Club, Mastercard, etc.

 

EDUCATION and/or EXPERIENCE: 

• High school graduate or equivalent with 2 years accounting/bookkeeping experience.

 

Salary: Commensurate with experience and qualifications