Cook Solutions Group is seeking a detail-oriented and dependable Payroll Specialist to oversee the organization�s payroll functions and ensure employees are paid accurately, on time, and in compliance with all applicable federal, state, and local regulations. This role is responsible for processing bi-weekly payroll, maintaining employee payroll records, supporting HRIS data integrity, and assisting with payroll-related audits and reporting.

Location: Portland, OR. This is a hybrid position with 3 days in office and 2 days remote after initially training. Office is located in NE Portland near the Portland Airport.

Pay: $55K-$65K year DOE

Essential Duties & Responsibilities

• Process bi-weekly payroll accurately and on schedule.
• Enter, maintain, and process payroll-related information in the payroll system, including:
  
  • Hourly rates and salaries
  • Bonuses, commissions, and other compensation
  • Hours worked, paid leave, and holidays
  • Tax withholdings and payroll deductions
  • Benefit deductions, garnishments, and charitable contributions
  • Address changes and employee status updates
• Ensure proper calculation and processing of payroll deductions for taxes, benefits, and other authorized deductions.
• Issue or reissue physical checks or direct deposits as needed due to payroll corrections or final terminations.
• Maintain and review payroll processes to ensure timely and accurate payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Process payroll updates accurately, including new hires, terminations, pay changes, and other employee status changes.
• Prepare and maintain accurate payroll records, reports, and supporting documentation.
• Ensure compliance with all applicable federal, state, and local payroll, wage, and hour laws, as well as company policies and best practices.
• Support internal and external audits by preparing and providing payroll records and documentation.
• Identify opportunities for improvement and recommend updates to payroll systems, software, and procedures.
• Maintain employee payroll records and support HRIS accuracy and integrity.
• Perform other duties as assigned.

Qualifications

• Strong knowledge of payroll functions, including payroll processing, balancing, internal controls, and payroll tax compliance.
• Excellent organizational skills and strong attention to detail.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with payroll software required; Paychex Flex experience is a plus.
• Ability to handle sensitive and confidential information with discretion.

Education & Experience

• Bachelor�s degree from an accredited college or university preferred.
• 3+ years of payroll experience required.
• Equivalent combination of education, training, and experience may be considered.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.