Weisinger Incorporated is seeking a detail-oriented Accounts Payable Specialist to support the Finance team and ensure the accurate and timely processing of vendor payments and employee expenses. This role is responsible for reviewing and processing vendor invoices, managing corporate credit card transactions through Ramp, and ensuring all expenses are properly coded, approved, and recorded in the Company’s accounting system.

The Accounts Payable Specialist will maintain vendor records, collect and manage W-9 documentation, assist with annual 1099 reporting, and support weekly payment processing, including check and ACH runs. This position also plays a key role in reconciling vendor statements, resolving discrepancies, and tracking invoices pending approval to ensure timely processing.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining a high degree of accuracy. This role will support ongoing process improvements as the Company continues to scale operations and implement a new ERP system. The position also requires strong computer proficiency, exceptional attention to detail, and the ability to proactively follow up with employees and vendors to ensure invoices and expenses are properly documented, accurately coded, approved, and processed in a timely manner.

This description is representative of the duties and responsibilities an employee encounters while performing the essential functions of this job in addition to the qualifications required of an employee. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The following list includes essential duties and responsibilities. Perform all activities in accordance with all policies, principles, and procedures established by the Company. 

• Process vendor invoices and ensure proper documentation and approvals


• Code transactions to the correct GL account, job number, and department


• Set up new vendors, collect and maintain W-9 documentation, and assist with annual 1099 reporting


• Manage employee credit card transactions and employee reimbursements through Ramp, including receipt collection and coding


• Track invoices pending approval and follow up to ensure timely processing


• Assist with weekly payment runs (checks and ACH)


• Reconcile vendor statements and resolve discrepancies


• Support improvements to AP processes as the company implements a new ERP system


• Safeguard financial information and maintain confidentiality when communicating with employees and vendors


• Provide receptionist backup phone coverage and answer receptionist rollover calls


• Perform other duties as assigned, including supporting other accounting functions