Secretary to the Pupil Services Department

Ideal Start Date: May 2026

 

About West Chester Area School District:

West Chester Area School District serves more than 12,000 students across 17 schools:  11 elementary, 3 middle, and 3 high schools.  The district covers a 75-square-mile area that includes West Chester Borough and surrounding townships in Chester and Delaware Counties.  The district boasts strong academic outcomes, including a 95% graduation rate, placing it in the top 10–20?percent of Pennsylvania public school districts.  To learn more about strategic initiatives WCASD is leading, please visit Our Initiatives - West Chester Area School District.

 

Summary:

The Secretary to the Pupil Services Department provides comprehensive administrative support to ensure the efficient operation of the department.

 

Essential Duties and Responsibilities:

The employee will be required to be consistently at work and perform any other position-related duties requested by the Assistant Director and Department Supervisors. Below is an illustration but not exclusive or limited to:

• Coordinate meetings for the Assistant Director of Pupil Services, including scheduling, location logistics, participant coordination, and agenda preparation.


• Provide administrative support, including typing, filing, managing correspondence, and handling confidential materials.


• Screen incoming calls and mail; take messages and return calls as needed to gather information or respond to inquiries.


• Prepare letters and other correspondence on behalf of the Assistant Director of Pupil Services.


• Copy and forward student records in accordance with student services needs and confidentiality requirements.


• Process timecards and expense reports for Student Services staff.


• Prepare purchase orders for Student Services staff.


• Assist with preparation and monitoring of the psychologist and assessment budgets.


• Coordinate Act 48 Student Services in-service workshops on the District website.


• Perform other duties as assigned.

Minimum Qualifications:

The qualifications listed below represent the minimum levels of education, training, skills, and abilities required for this position:

• High school diploma or equivalent required.


• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Access.


• Strong interpersonal and communication skills, with the ability to interact effectively and diplomatically with teachers, administrators, parents, students, support staff, and external partners.


• Ability to perform essential physical and functional job requirements, including:




• Using hands to handle office equipment and materials; speaking and hearing effectively.


• Sitting for extended periods, with occasional standing, walking, stooping, kneeling, or crouching.


• Lifting and/or moving up to 25 pounds.


• Maintaining focus, attention to detail, and sound judgment in a fast-paced environment.

Reporting Relationships:

• Reports directly to the Assistant Director of Pupil Services.


• Works cooperatively with administrators, supervisors, staff, parents, and other stakeholders to fulfill job responsibilities.

Terms of Employment:

• This is a 12-month position.


• The position requires on-site work for 40 hours per week.


• Salary (step/level placement) and benefits are determined in accordance with the current Collective Bargaining Agreement. Group 2

Representation:

West Chester Area School District employees fall into the following groups:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)


• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)


• West Chester Area School District Act 93 Administrators’ Compensation Plan


• West Chester Service Support Professionals (Facilities and Operations Staff Members)


• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists). 

 

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.