Are you looking to enhance your career at Downstate? Help us grow as one of the nation's foremost metropolitan medical centers. Lead the charge in serving one of the largest and most diverse populations in New York City. We are highly ranked by Castle Connolly Medical, a healthcare rating company for consumers among the top 5 U.S. leading medical schools for training doctors. Are you ready for the challenge?

Bargaining Unit:

UUP

Job Summary:

The Department of University Police & Public Safety at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

• Provide a broad range of professional, financial, and administrative support to the entire University Police Department and all related units.


• Assist the University Police Department Administrator with all administrative matters for the department, including department time sheets, reporting time, and attendance issues to department management, answering phones, creating personnel transactions, and all other administrative duties.


• Monitor and track the department's budget, tracking Patrol Staff and Transportation staff overtime, and any variants of monthly expenses.


• Prepare monthly reports for the Chiefs and Sr. Leadership.


• Assist the Department Administrator with the creation of requisitions, purchasing, and tracking of expenditures.


• Assist with planning and implementation of the Department's annual budget.


• Assist with the distribution of Downstate IDs to students, faculty, staff, and vendors, ensuring accuracy and verifying eligibility.


• Assist with the distribution of ID's at all orientations (students and staff).


• Answer ID Office phones and provide coverage of the office, as requested.


• As requested, provides administrative support to the University Police Transportation Unit.

Required Qualifications:

• 2+ years of experience in an administrative and/or financial assistance role,


• Bachelor's Degree in a related area;
  
  
  
  • OR, 4+ years of administrative experience with some financial background is acceptable in place of a Bachelor's Degree.
  
  
  
  


• Outstanding interpersonal and organizational communication skills.


• Highly organized with strong problem-solving skills.


• Strong ability to prioritize and manage various projects.


• Strong customer service focus and the ability to interact with cross-functional team members at all levels of the organization.


• Experience working with Microsoft Office Suite: Outlook, Microsoft Word, Excel, and PowerPoint.


• Ability to handle confidential information with discretion.


• Or, a satisfactory equivalent combination of experience, education and training to the above.

Preferred Qualifications:

 

Work Schedule:

Monday to Friday; 9:00am to 5:00pm (Full-Time)

Salary Grade/Rank:

SL-2

Salary Range:

Commensurate with experience and qualifications

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at [email protected]