About the Department

The Leadership Legislative Assistant assists the Leadership Office by providing a variety of administrative and legislative services specific to the Caucus Administrator. 

This job may be eligible for telework opportunities.

Position Duties

The Leadership Legislative Assistant is expected to possess a high level of organizational skills and perform multiple tasks of increased complexity with increased speed, quality, and independence working as a vital member of the Caucus Administrator’s team to support the timely assignment of offices, floor seating and parking for members and staff. Other duties may be assigned.

• Answer telephone in a courteous manner, take accurate messages, and/or refer calls to relevant person
• Greet visitors, determine nature of business, and announce visitors to appropriate personnel. Log appointments and follow-up actions as needed
• Receive, sort, and route mail, and maintain and route publications
• Prepare written correspondence on behalf of Member/ immediate supervisor
• Perform other clerical duties as needed, such as typing, faxing, filing, photocopying, collating, and bulk mailing preparation
• Maintain database and spreadsheet files as required
• Handle confidential correspondence
• Maintain communication with the Caucus Administrator’s District Office and her District Office Director/Chief of Staff
• Input the Caucus Administrator’s Legislative Expenses into LDPC
• Input the Caucus Administrator’s Per Diems weekly as required into LDPC
• Maintain the Caucus Administrator’s Mileage Log
• Make hotel reservations for the Caucus Administrator as required for Session Days
• Ability to create meetings via Teams as required by the Caucus Administrator 
• Maintain the Caucus Administrator’s Legislative Expense Tracking Excel Document
• Proficiency in using the Caucus Administrator’s Constituent Tracking System
• Track the Caucus Administrator’s Penn Dot and Vital Records Constituent Work
• Required to work after-hours on Session days as needed by the Caucus Administrator 
• Order office supplies from the storeroom and purchasing as required
• Submit visitor requests and gallery seating for the Caucus Administrator’s guests as needed

OTHER DUTIES AND RESPONSIBILITIES may include the following.

• Conduct basic administrative research and prepare reports

Requires onsite support of team members, staff, and Members, especially during Session. Session essential employees must be physically present at the worksite on Session Days.

Minimum Qualifications

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Highschool diploma or equivalency. A minimum of one year caucus tenure is preferred.

LANGUAGE SKILLS

Ability to read, analyze, interpret and compose general business correspondence. Ability to effectively present information and respond to questions from superiors, constituents, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

Ability to complete tasks in MS Office Suite (Word, Excel, Access, Outlook, PowerPoint) and Legislative Data Processing Center software applications on a desktop computer system.

MENTAL ABILITIES

Ability to get along with others and work effectively as a team player. Ability to concentrate for extended periods of time.

SPECIAL SKILLS AND ABILITIES

Ability to type at the rate of 55 words per minute with no more than 4 errors. Knowledge of shorthand/speed writing and/or Dictaphone very helpful.

Other Qualifications

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus and read documents on paper and computer screens.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is occasionally exposed to the moving mechanical parts of office equipment.