The salary range for this position is CAD $25.26 - $33.15 / hour
Job Summary
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We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits (eligibility based on employment status), including but not limited, to:
- Up to Four weeks of vacation (eligibility based on employment status)
- Comprehensive 100% employer paid benefits
- Immediate enrollment in a defined municipal pension plan
- Maternity top-up (eligibility requirements to qualify)
- 50% subsidy on Translink passes
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Detailed Overview
Provides administrative and secretarial support to the Integrated Protection Services Directors and receives work direction from designated staff at Fraser Health, Vancouver Coastal Health Authority, Provincial Health Services Authority and Providence Health Care (collectively, the �Organizations") by performing duties such as drafting and typing confidential correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the workflow for the assigned area and developing and implementing new work methods and procedures.
Responsibilities
- Provides administrative and secretarial support by drafting, transcribing and typing confidential correspondence, reports, presentations and memoranda; resolves day-to-day problems, determines priorities, evaluates procedures and makes recommendations and implements revised methods to improve general office administration.
- Researches, organizes and summarizes support materials; generates reports and presentations and responds to a variety of internal and external inquiries by serving as the primary point of contact; provides information directly or refers to appropriate area or individual.
- Updates manuals, preparing charts, tables, presentation materials and newsletters using a variety of software applications such as word processing, spreadsheets, graphics and databases.
- Develops and maintains an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, contract management reports, project documents and meeting/committee meetings.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements and/or conferences; resolves scheduling conflicts and issues, as needed.
- Researches applicable support materials, gathers and consolidates a variety of information; drafts reports and briefs; develops new work methods/procedures and/or coordinates the workflow within the assigned area; reviews, processes and receives information; takes follow up action, as required.
- Compiles financial information, verifies invoices and prepares documents for signature; processes expense claims and maintains related records for the assigned area.
- Performs timekeeping functions and forwards information to Payroll for processing, logs scheduled vacation requests and absences, processes staff appointments and provides orientation to new staff in administrative procedures for the assigned area.
- Performs record management duties such as setting up and maintaining numeric, alphabetical and subject filing systems and databases, indexing files and materials to be filed and conducting files searches for requested information.
- Performs administrative tasks such as drafting responses and preparing correspondence, typing reports of a confidential or sensitive nature including security investigations, strategic planning documents and correspondence to senior management and external agencies.
- Performs office support duties such as mail distribution, maintenance of office supplies and equipment, arranging meetings and room bookings, making travel arrangements and organizing appointment calendars.
Education and Experience
Grade 12, plus graduation from a recognized administrative assistant or secretarial program and three (3) years'' recent, related experience in a complex business environment or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
About Fraser Health
Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.
People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.
We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.
Together, we are the heart of health care.
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IMPORTANT: Recruitment scam warning
Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.