Secondary Attendance Clerk/Secretary

Position Purpose
Under the direct supervision of the principal or other administrator, provides clerical, secretarial and administrative assistance to school administrators at a school site, records daily attendance and support for the broad array of services provided to students, parents, instructional and support employees.

Major Duties and Responsibilities:

• Assist students, parents, staff, and others in a positive manner.
• Serves as a receptionist, meeting public and staff in a competent and diplomatic manner.
• Places and receives phone calls and directs calls or messages to proper staff members.
• Monitors and operates a computer. (Word, Excel, E-mail, Schoolmaster)             
• Processes demographic and attendance data accurately and according to the established procedure.
• Produce, format and type documents, reports and correspondence as needed. Editing and revising for clarity and making grammatical changes to the written work of others in the office.  Copy, fax and mail communications.  Operate and maintain office equipment.  Help managers use office software.
• Setup and maintain files.
• Prepare State Attendance Reports and submit to proper sources.
• Handles all incoming and outgoing mail.
• Schedules appointments, meetings, and conferences as appropriate.  Takes minutes during meetings.
• Performs liaison activities to promote effective public relations for the office.  Greets and screens office visitors, responds to inquiries, handles complaints, or directs to appropriate persons.
• Knows and follows school policy and chain of command.
• Acts ethically and confidentially in all aspects of employment.
• Reports monthly personnel absences.
• Performs such school-related duties as assigned by the supervisor.  

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility. 

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to understand, apply, and use personal computers and software applications
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Qualification Profile

• Demonstrated ability to accomplish the major duties and responsibilities listed above.
• Demonstrated computer skills.

Application Procedure:
Apply Online at www.emmettschools.org