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Posted 6d ago

Junior Program Officer-536373

@ Delaware Nation Industries
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Washington, District of Columbia, United States
OnsiteFull Time
Responsibilities:coordinating calendars, preparing materials, supporting events
Requirements Summary:Experience with US federal agency and embassy programs; coordination of events; strong office software; records management; excellent communication; ability to work independently in fast-paced environments.
Technical Tools Mentioned:Microsoft Office Suite, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft SharePoint
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Job Description

The Bureau of Educational and Cultural Affair’s Office of Policy (ECA/P) has a requirement for a full-time staff member providing support services as a Junior Program Officer. 

To provide contract support to ECA/P in the conduct of a number of office management roles that directly and indirectly assist a team of Civil and Foreign Service Officers who work on an array of policy-related issues, events, and activities on behalf of the Department of State’s Bureau of Educational and Cultural Affairs.  The work of the office includes close engagement with all Bureau Program Offices, Department of State Regional and Functional Bureaus and Posts, as well as the interagency arena.  It is a high tempo office.

Job Duties:

  • Support ECA/P personnel and office by maintaining and coordinating calendars, coordinating and requesting meetings, tracking and responding to external event invitations, courtesy calls, scheduling consultations for outgoing Public Affairs professionals, escorting visitors, preparations for meetings, arranging travel, and processing expense vouchers;
  • Support official events (including, but not limited to, supporting official receptions welcoming Chiefs of Mission and Public Affairs Officers) which may include: planning events, tracking event budget and expenses, requesting or monitoring event supplies, coordinating event attendance, maintaining event guest lists, receiving and recording visitors, and serving as event control officer;
  • Prepare written materials to include, but not be limited to facilitating agendas and follow-up from meetings, processing meeting notes, processing information requests, and maintaining procedure manuals;
  • Support the management of office staff through the editing of position descriptions, the tracking performance reviews, participating on committees, maintaining databases, reporting time and attendance, maintaining leave information, and supporting temporary duty staff.
  • Support information technology and records management by maintaining document tracking systems, using travel systems, using an electronic message delivery system, maintaining biographic data, maintaining files, and supporting other electronic record systems as needed; and
  • Managing the office to assist in supporting emergency response processes, ensuring the security of classified and sensitive information, submitting work orders, tracking office equipment maintenance, requesting supplies, answering phones, and distributing mail.