Position Criteria:

• High school diploma or equivalent and/or specialized training or similar work experience, required


• 2 or 4 year degree or equivalent work experience in a similar field, preferred


• Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, SmartFind Express, TimeClock Plus, iVisions and InfoSnap


• Knowledge and/or experience in use of computers and various technological applications 


• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace


• Friendly and professional to all students, parents, visitors and staff

 

Performance Criteria:

• Absence Management System: enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.


• Substitute Assistance: greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans.


• Manage purchase orders for building. Create and process purchases orders, maintain documentation, research open purchase orders if beyond timeframe.


• Prepare deposits for all checks & cash collected within the building.


• Graduation (ordering diplomas and getting info collected) / Academic Letters


• Mail: sort & distribute all mail and ordered supplies. 


• Visitor Check-In: monitor Visitor Management System and provide customer service (see line 11)


• Typing up and distributing announcements for students and staff at High School, 2-3 times per week.


• Registration/Payment: Monitoring & helping parents with student registration & payments 


• Placing orders for staff supplies 


• Customer Service: address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in-person contact throughout the school day. High volume at beginning & end of each day.


• Purchasing Cards: Reconcile statements for high school staff (19 purchasing cards).


• Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues.


• Assist Nurse as needed


• Other duties as assigned

Benefits included:

• IPERS retirement account


• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)


• 2 Personal Days


• 10 Sick days


• Employee use of District Facilities if a part of the Wellness program


• Wee Care - Childcare available at cost for 6mos - 5y for staff's children


• Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours