Our secretary provides assistance to the building staff, students, parents, and public to ensure efficient and effective operation of the building.  This position primarily follows with school calendar with a few additional weeks of responsibility.  This position will be a receptionist, assist in coordinating substitutes and publish communications (social, website, and newsletters).

A Day in the Life:

• Operates and maintains office equipment and machines, including but not limited to door buzzer, computers, adding machines, copy machine, laminating, intercom, paper shredder, district radio, and telephone to improve the operation of the office and building.
• Communicates with students, parents, community and staff to ensure accurate giving/receiving of information, frequently utilizing online communication, newsletters, auto dialer, Blackboard, and daily bulletins.
• Completes reports and related paperwork necessary for the efficient operation of programs and to comply with building and district policies.
• Maintains, updates, and files student records, including but not limited to grades, grade cards, enrollment, attendance, discipline, transfer and withdrawal to comply with district, state, and federal guidelines.
• Updates and maintains forms to be used by the building staff, students, and parents.
• Maintains building calendar of events/meetings to ensure efficient operation of the building.
• Participates in professional development to ensure proficiency of job skills.
• Inputs data for staff and students into district software program for accurate record keeping.
• Admits and greets visitors and directs them to the appropriate location for the safe operation of the building.
• Assists with supervision of student aides and students in detention to ensure smooth operation of the office and proper students supervision.
• Provides clerical support to administrative staff to ensure efficiency in their job functions.
• Maintains confidentiality as appropriate in order to comply with district, state and federal laws.
• Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the office and building.
• Administers prescribed medications and covers health room when nurse is unavailable.
• Attends and assists with one-stop enrollment in order to enroll new students.
• Compiles summer school information to assist with summer school enrollment.
• Assists with organizing volunteer breakfast and other special activities in order to show appreciation.
• Assists with finding coverage for lunch duty, and recess as well as substitute teachers for the purpose of student safety and efficient operation of the school.

Perks of Working for Maize USD 266

• School schedule – work when students are in session along with a couple of additional weeks
• Holidays off – enjoy a week at Thanksgiving, two weeks around Christmas, and Spring Break
• Paid Leave –12 sick days and 4 personal days a year
• Benefits – subsidized health benefits along with a variety of other benefits
• Retirement - KPERS retirement plan

Profile of a Successful Candidate

• Has basic computer and office skills.
• People skills are important, as well as a positive attitude and good oral/written communication.
• Ability to multi-task.
• Ability to work well with others.
• Has a high school diploma.
• Office experience is recommended.
• Must have a cleared background check and current TB skin test.

Environment

• Can be a stressful mental environment while working with frequent interruptions.
• Generally the job requires 90% sitting and 10% standing/walking.
• Occasional lifting of boxes, as well as carrying, pushing, pulling, stooping, kneeling, and crouching. Fine finger dexterity is used.

From PDF Description

Maize USD 266
Job Description
Job Title: Secretary - Building Level Exemption Status: Non-exempt
Reports to: Principal Date Revised: 4/7/2023
Primary Purpose:
The Building Secretary provides assistance to the staff, students, parents, and community to ensure
efficient and effective operations of the building.
Qualifications:
Education/Certification: High school diploma or equivalent
Special Knowledge/Skills: Effective organizational skills, strong communication both written and
verbal, ability to understand and follow detailed written or verbal instructions, ability to
operate multi-line phone systems, interpersonal skills, computer skills, detail oriented,
high accuracy.
Experience: Experience not required
Major Responsibilities and Duties:
● Serve as the receptionist greeting visitors, accepting deliveries, and answering phones.
● Verify clearance to be in the building or initiate a background check on the visitor.
● Operate and maintain office equipment and machines, including but not limited to door buzzer,
computers, copy machine, laminating, intercom, paper shredder, district radio, and telephone.
● Ensures coordination and placement of substitute teachers within the building as needed.
● Maintain, update, and file student records, including but not limited to grades, grade cards,
enrollment, attendance, discipline, transfer and withdrawal.
● Communicate with students, parents, community and staff to ensure distribution of accurate
information, frequently utilizing email, electronic newsletters, and social media.
● Complete reports and related paperwork necessary for the efficient operation of special
education programs and to comply with building and district policies.
● Update and maintain forms to be used by the building staff, students, and parents.
● Maintain a building calendar of events/meetings.
● Participate in professional development to ensure proficiency of job skills.
● Data entry
● Provide clerical support to Administrative staff to ensure efficiency in their job functions.
● Maintain confidentiality as appropriate in order to comply with district, state and federal laws.
● Perform other duties as assigned for the purpose of ensuring the efficient and effective
functioning of the office and building.
Supervisory Responsibilities: None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and phone
Posture: Prolonged sitting, twisting, Occasional kneeling/squatting, Occasional bending/stooping
Motion: Some walking, Frequent keyboarding and use of mouse, Occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Primarily indoors
Mental Demands: Work with frequent interruptions, Maintain emotional control under stress,
Learn new tasks, Remember processes, Maintain focus, Decision making
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Maize USD 266
Job Description
Attendance: Must maintain regular and acceptable attendance/punctuality as required by the Board of
Education policies and regulations.
Clearances: Background check and current TB test
_____________________________________________________________________________________
This document describes the general purpose and responsibilities assigned to this job and is not an
exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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