Job Summary
Responsible for managerial oversight of staff and operations of general recreation programming and specials events. This includes but is not limited to planning, coordinating, and supervision of early childhood, youth, and adult programs, art programs, performing arts, variety programming, special events, and other District-wide recreation programs as assigned by the Assistant Director of Recreation.
Supervisory Responsibilities Directly supervises two (2) full-time employees and directly/indirectly supervises several part-time and seasonal employees. May also oversee volunteer coordination. Participate in hiring, training and onboarding staff; provides ongoing supervision, coaching and professional development; conducts performance reviews and corrective action as needed; ensures staff compliance with policies, procedures and customer service standards; assists in the development of team goals and fosters a positive, inclusive work environment.
Essential Job Duties
• Managerial oversight of general recreation programming and special events including early childhood, youth, and adult programs recreational programs; summer camps; applicable recreation programs; and special events; works closely with recreation staff on the development of new programs, special events, and camps.
• Direct supervision of staff, including interviewing, hiring, training, scheduling, appraising performance, payroll processing, disciplining, and terminating staff, in all areas of responsibility.
• Instruct or assist with programs as needed, depending on scheduling and program needs.
• Actively participate in camp committee to support program planning and operations; may be asked to take on responsibility to serve as chair or co-chair of the committee.
• Creates and recommends a detailed annual operating budget for areas of oversight including summer camps, early childhood programs, art programs, performing arts, variety programming, special events, and all areas of responsibility, including estimates of all sources of revenues and expenses; makes recommendations on all fees and charges; explains the necessity of items in the budget to the Assistant Director; supervises the expenditure of funds once the budget is approved. • Plans, organizes, and executes District-wide community-wide special events, camps and programs.
• Create and manage employee schedules to support program areas; assign employees to work various shifts as needed; manage time off requests.
• Review and approve employee timecards; verify hours worked, manage overtime, coordinate with employees to resolve timecard discrepancies.
• Processes bills, request forms, memberships, registration forms, bid specifications, etc., as related to areas of responsibility.
• Prepares monthly, quarterly, and annual reports, including end of season reports, financial reports, board and variance reports, enrollment reports, and other reports as requested.
• Makes recommendations to the Assistant Director for proposed long- and short-term improvements for areas of responsibility.
• Collaborates with the Communication/Marketing Department for dissemination of news releases, flyers, brochures, and other public relations and materials.
• Coordinates with the Parks, Registration, and Maintenance departments for building repairs and rentals that can affect areas of responsibility.
• Purchases supplies and equipment used in areas of responsibility.
• Provides positive and professional communication with internal and external customers.
• Reports any problems, unsafe conditions, behavior issues and accidents to the Assistant Director.
• Prepare all accident and incident reports for the areas of responsibility and forward to the appropriate personnel.
• In collaboration with the Compliance and Risk Manager, prepares the Emergency Action Plan for the facility, including regular and annual updates of the plan and conducts related training for staff.
• Performs other duties as assigned.