SUMMARY

Responsible for configuring and maintaining the company’s Human Capital Management system. Administers the company’s diverse benefit programs, including a full spectrum of health and welfare benefits and multiple 401k retirement plans. Processes salaried and hourly payrolls.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

HR Systems:

• Acts as the steward for all HR data and enforces data integrity and quality across all source systems and processes. Maintains security and system access for all users.


• Sets up new configurations after a thorough assessment of user needs. Reviews existing configurations and recommends improvements to streamline processes or better meet user needs.


• Serves as the lead for major HCM projects, such as custom converters or new implementations/spin-offs.


• Serves as an expert resource for other system users on non-standard transactions.

Benefits Administration:

 

• Maintains and enhances HCM system configurations and interfaces to ensure accurate benefits enrollment and billing. Makes manual enrollment updates to the system if necessary.


• Assists employees in utilizing Self Service to make benefit elections or update information. Assists employees with resolving claim issues by escalating to broker or carrier if warranted.


• Reconciles monthly invoices and submits for payment. Performs periodic billing audits.


• Maintains relationships with company broker and with carrier representatives.


• Responsible for the annual Open Enrollment process, including coordinating enrollment meetings, configuring employee self-service enrollment, and updating or establishing new carrier EDI connections whenever possible.


• Manually updates employee 401k deferrals and loans using reports provided by plan provider. Conducts quarterly audits of 401k enrollments and deferrals to ensure compliance with plan provisions. Completes annual 401k census and provides information to support annual audit.


• Process COBRA enrollment for terminated employees.


• Runs monthly reports on COBRA and FSA for accounting.

Payroll:

• Processes the salaried and hourly payroll for the Corporate and Cleveland office. Serves as a back-up for other payroll processors at the division locations. Assists all HR team members with trouble-shooting payroll issues, interfacing with Paycom as needed. Processes non-standard payroll transactions such as bonus payrolls and executive stock payrolls.


• Runs various payroll reports for accounting.

 

Compliance:

• Responsible for complying with HIPAA, COBRA, PPACA, CMMS and FMLA requirements as benefits and payroll are administered. Partners with HR staff to support other compliance activities, such as affirmative action.