Job Title: Office Assistant III

Contract Days:  7.5 hrs/day, 240 days

The Office Assistants are directly supervised and evaluated by the department administrator.

Qualifications of Employment:

• High school diploma or GED required
• Advanced computer skills:
  • Efinance, Eschool preferred
  • Microsoft, Excel, Google knowledge
• Pass a background check (RSD will reimburse once passed)
• Professional communication skills
  • Bilingual in Spanish is strongly preferred
  • Positive disposition & people skills
  • Proper grammar usage with English
  • Greet people in a welcoming manner
  • Experience with people and families from diverse backgrounds
• Accounting skills:
  • Budgeting, purchasing process, record keeping
• Experience in specific office work preferred 

Essential Duties and Responsibilities:

• Any responsibilities listed here for clerk/parapro, registrars, and office assistant I, II
• Follow district purchasing and accounting  procedures:
  • Requisitions
  • Assist and manage budgeting reports for all programs
  • Purchase orders
  • RSD Tier II training
  • Assist with audits and monitoring visits
• Professionalism with all shareholders: students, parents, staff - (warm, caring, professional at all times)
• District level data entry for Efinance, Eschool, & any other data management site
• District Event Coordination (organization, purchasing, scheduling, double checking mistakes, communication, etc)
• Maintains and monitors official student transcripts, report cards, & checks credit
• Maintaining teacher and student records 

• Stay current on any compliance regulations or rules for your department
• Participate in cross training and any professional development as assigned
• Maintaining, distribution, and record keeping for any devices (laptops, ipads, etc)
• Uphold confidentiality - FERPA
• Follow all RSD policies and procedures
• Be responsible for correctly documenting timesheets and any other documentation
• Check and reply to emails & phone calls within 24 hours
• Other duties as assigned.

7.5 hrs/day (Example Schedules):

• 7:30 - 3:30 with 30 minute lunch (unpaid) + 2 fifteen minute paid breaks
• 7:45 - 3:45 with 30 minute lunch (unpaid) + 2 fifteen minute paid breaks
• 8:00 - 4:00 with 30 minute lunch (unpaid) + 2 fifteen minute paid breaks

8:00 - 4:30 for Central Office staff:  1 hr lunch (unpaid) + 2 fifteen minute paid breaks