ANTICIPATED OPENING

TITLE:    ASSISTANT BUSINESS ADMINISTRATOR

 

QUALIFICATIONS:

1. A Bachelor’s or Master’s Degree in Business, Finance or Accounting from an accredited college/university.


2. Certified Public Accountant (CPA) license preferred.


3. New Jersey School Business Administrator Certificate.


4. A minimum of five (5) years of experience in the area of accounting, auditing and public school business office.


5. A minimum of five (5) years of experience in a public school business office.


6. A minimum of three (3) years of experience in a supervisory capacity preferred.


7. Highly proficient in accounting and finance enterprise resource planning (ERP) systems.


8. Excellent level of attention to detail and critical thinking to ensure accuracy in all tasks.


9. Ability to work independently to identify challenges, communicate recommendations, and implement effective, proactive problem-solving strategies.


10. Highly organized with the ability to prioritize multiple projects and meet deadlines in a face-paced environment.


11. Strong interpersonal skills that fosters a collaborative and positive team environment.


12. Must be able to treat confidential and sensitive information appropriately.


13. Required criminal background check and eligibility to work in the United States.

REPORTS TO:                     School Business Administrator/Board Secretary

 

JOB GOALS:                        To assist in the administration and supervision of the business functions in all the departmental areas as designated by the School Business Administrator.

 

PERFORMANCE RESPONSIBILITIES:

 

 

1. In consultation with the School Business Administrator, assists with the Accounts Payable, Payroll, Food Services, and Transportation department functions.


2. Supervises and coordinate all financial processing, recording functions and completing business activities by mandated deadlines and due dates.


3. Investigates and stay current on all developments in the areas of accounting, finance, insurance, budgeting, computerized systems and related areas.


4. Reports and communicates with the School Business Administrator of the status of district financial programs and services on a regular basis.


5. Prepares monthly financial reports for the Board of Education meetings.  


6. Ensures compliance of all financial transactions and departments with applicable laws, administrative codes and Board policies/procedures.


7. Responsible for year-end accounting procedures and prepare the financial statements and supporting schedules for the auditors.


8. Develops and monitors of the financial systems, procedures and reviews/updates the chart of accounts.


9. Implements and maintain the operations of the internal accounting and control program.


10. Assists in control and accuracy of accounting records and accounts payable.


11. Service as a backup for the processing and preparation of all payroll functions.


12. Prepares monthly budget reports to administrators concerning the status of their budgetary accounts to guard against the overspending.


13. Supervise data processing procedures to provide management information, evaluation techniques, and long-range forecasts.


14. Reviews and monitor all Student Activity accounts transactions and all bank reconciliations on a monthly basis.


15. Maintains the district’s fixed assets listing and facilitates annual appraisal and depreciation reports.


16. Collaborates with the Director of Food Services regarding monthly reimbursement of the school breakfast, lunch and summer programs.


17. Works with the Director of Special Education to complete all financial reports for SEMI quarterly and annual cost reports.


18. Performs the accounting of Regular Operating District (ROD) grants including the preparation of all necessary documents for reimbursement from the School Development Authority (SDA) and the full accounting and tracking of all expenditures for each project as well as required executed forms as requested.


19. Collaborates with the Transportation and District Data Coordinators to assist with the preparation and/or completion of reports required by the New Jersey Department of Education, including but not limited to Application for State School Aid (ASSA), School Register Report and District Report of Transported Resident Students (DRTRS).


20. Collaborates with the Director of Special Education and Director of Curriculum/Instruction in completing the fiscal components of federal, state and local grant applications, including the preparation and submission of monthly payment request applications through the Electronic Web-Enabled Grant (EWEG) system.


21. In consultation with the Director of Human Resources and District Data Coordinator, prepares and monitors pupil contracts for sending and receiving tuition, related services, and McKinney-Vento placements and performs the full accounting associated with these contracts.


22. Performs other duties as assigned by the School Business Administrator/Board Secretary and the Superintendent of Schools.

ESSENTIAL JOB FUNCTIONS:

1. May need to flex hours to work outside the normal workday during busy times.


2. Must be able to travel efficiently between buildings. 


3. Must be able to push, pull, and lift 30 lbs.


4. Must be able to sit for extended periods of time.


5. Consistent attendance (better than 95%). 

 

TERMS OF

EMPLOYMENT:                   12-Month Year; Unaffiliated position

 

 

SALARY & BENEFITS:                   

 

ANNUAL SALARY RANGE:            $90,000-102,000

 

BENEFITS PACKAGE INCLUDES:  Medical, prescription, and optional dental insurance

                                                      Flexible Spending Account (FSA)

                                                      Optional Disability Insurance (AFLAC, Prudential, and American General)

                                                      Pre-Tax Deduction Options

                                                      Employee Assistance Program (EAP)