Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital. 

In this role you will:

• Schedule patient appointments for clinics or operative procedures 
• Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required 
• Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds 
• Maintain physicians calendars and schedules. Process all dictated clinical notes (i.e.: fax to referring physicians) 
• Maintain and Update physician’s Wait List in the organizational data entry system (Novari)
• Establish forms, tables, spread sheets, etc. to capture monthly statistics 
• Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly and informative service 
• Work collaboratively with other administrative support staff 
• Communicate and maintain working relationships with several institutions
• Participate in other miscellaneous administrative duties as assigned, such as filing incoming e-fax documents 

Job Requirements:

Mandatory

• Successful completion of a college diploma from an accredited educational institution
• Minimum of two (2) years of related experience preferably working within  a clinic/health environment 
• Applicants with proven equivalent recent and related training and experience may be considered
• Experience with various EMRs and booking systems

Preferred

• A college diploma in the field of Medical Office or Business Administration
• Proficiency with medical terminology and medical dicta-typing
• Experience with ACCURO EMR 

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook   
• Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service 
• Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations 
• Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work 
• Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries 
• Demonstrated satisfactory work performance and attendance record 

If this sounds like you and you feel ready to advance your career within health care, apply now and let us know why you would be a great addition to our team.

All applications must be submitted by no later than 11:59 pm of the posting deadline date. Sinai Health does not utilize artificial intelligence (AI) as part of its recruitment and selection practices. All candidates are reviewed by members of our recruitment team. Any automated or AI-enabled features applied to this posting by third-party job boards are managed independently and are not controlled by Sinai Health. Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess. Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto. As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [email protected].