About the Department
Position Overview:
The Executive Assistant will be responsible for supporting the Executive and Management team and providing general administrative support to the organization.
Duties and Responsibilities:
- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
- Manage scheduling and travel plans for upper management
- Manage emails, letters, packages, phone calls and other forms of correspondence
- Create and update databases and records for personnel and other data
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Ability to handle confidential and sensitive information with discretion
- Accomplishes routine clerical duties such as typing and filing
- Greets visitors, answers and screens telephone calls, takes messages, and sets up conference calls as necessary
- Drafts accurate, professional correspondence, reports, and other documents
- Prepares comprehensive agendas, memos, and presentations to support meetings as needed
- Takes meeting minutes and follows up on action items to ensure effective execution of decisions made
- Directs incoming correspondence to the appropriate division, recognizes patterns and handles matters of a routine nature
- Communicates objectives, tasks, and decisions to staff on behalf of management
- Supports leadership with Commissioners Court coordination, training and research
- Performs other duties as assigned
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email [email protected].
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Position Duties
Education and Experience:
- Bachelor’s Degree from an accredited college or university.
- Minimum of five (5) years of experience working in an office environment.
- Minimum of one (1) year of experience supporting an A-level Executive or Manager.
Knowledge, Skills, and Abilities:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
- Excellent interpersonal, communication, verbal, listening, and written communications skills
- Self-motivated and excellent problem-solving skills
- Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
- Ability to work well with the public and all levels of staff members
- Excellent time management, multitasking, and data entry proficiency
- Demonstrated capability to plan and prioritize tasks effectively
- Excellent planning and organizational skills
- Ability to adapt to changes in day-to-day assignments in a fast-paced environment with a positive attitude
- Ability to meet multiple deadlines and balance numerous projects in a fast-paced environment
- Strong sense of urgency with impeccable organizational skills to meet deadlines and requirements for multiple projects
- Ability to work effectively in a team or autonomously with accountability
- Thoughtful use of judgment in managing responsibilities
- Innovative, proactive, and creative in creating solutions and completing assignments
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Other Qualifications
Position Type and Typical Hours of Work:
Regular Full-time
- Hours will be discussed during departmental interview.
Salary:
Depends on Qualifications
Based on 26 pay periods
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.