SUMMARY:  Oversees all sensitive confidential payroll data as requested.  Verifies the bi-weekly processing of payroll.  Follows payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• File all payroll paperwork into employee files


• Verifies payroll data and leave plan against contractual salary placement.


• Verifies all required employment documents, including paperwork for new, existing, and exiting employees.


• Computes a variety of information related to payroll vouchers. Executes and monitors payroll calculation programs; reconciles and posts data to payroll records


• Balances and reconciles the payroll changes for accuracy


• Performs balance of contract calculations for resigning employees


• Reconciles transactions for overpayments, reversals, and voids


• Process various irregular payments, such as supplemental pays, Prop 301, stipends, sick leave payouts


• Sort and distribute employee checks


• Process vendor checks, make tax payments and transmit direct deposits


• Interfaces with District employees regarding payroll inquires


• Investigates employee information for County, Federal, and State and other agencies related to garnishments, tax-sheltered annuities, child-support payments, tax levies, employment earnings, retirement, wages lost


• Compiles data and prepares quarterly and year-end reports, e.g. W-2’s, Federal Tax 941 Filing, AZ State A-1 Tax Filing, AZ State New Hire Reports, U.S. Labor Reporting


• Performs Ending Payroll Verifications, Check Member Eligibility, Bi-weekly Reporting with the Arizona State Retirement System.


• Performs monthly TSA reporting


• Performs quarterly and annually payroll reporting for the Medicaid Cost Reporting.


• Import and reconcile substitute time worked reported through AESOP

 

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to operate standard office equipment and 10 key adding machine


• Knowledge of generally accepted payroll practices


• Knowledge of data usage, including research, collection, analysis, synthesis, interpretation, and reporting


• Ability to communicate effectively verbally and in writing


• Ability to do detailed mathematical computations


• Ability to maintain confidentiality


• Ability to work cooperatively and courteously with staff, students, parents and community members


• Knowledge of applicable Federal and State laws, district procedures and Board policies