We are looking for a proactive and detail-oriented Office Admin to support our daily operations and create a smooth, well-organized workplace for our people. This role plays a key part in ensuring office efficiency, supporting employees, and coordinating across vendors, HR, and Finance. It’s a great opportunity for someone early in their career who wants to learn, take ownership, and grow in a dynamic environment.

1. Office Operations & Vendor Coordination

• Manage day-to-day office operations, ensuring a clean, organized, and functional workplace
• Coordinate with vendors (cleaning, building management, IT, pantry, etc.)
• Handle office supplies, procurement, and inventory tracking
• Support vendor contracts, invoices, and payment coordination

2. Employee Support

• Act as the first point of contact for employee admin-related requests
• Support onboarding (workspace, equipment, welcome kit)
• Support offboarding (asset return, clearance process)
• Ensure a positive employee experience in the workplace

3. Internal Logistics & Events

• Coordinate company events, team activities, and internal initiatives
• Manage logistics: venue booking, food & beverage, materials preparation
• Support travel arrangements when required
• Track and manage event budgets

4. Office Projects & Improvements

• Support key projects such as office relocation, expansion, or renovation
• Coordinate timelines, vendors, and internal communication
• Identify opportunities to improve processes and office efficiency

5. HR Administration Support

• Prepare and manage employee documentation (contracts, letters, filing)
• Maintain employee records and ensure proper documentation
• Support onboarding/offboarding paperwork
• Assist HR with administrative tasks when needed

6. Finance Administration Support

• Handle invoices, payment requests, and expense tracking
• Maintain records of office/admin expenses
• Assist Finance with administrative tasks when needed

• Bachelor’s degree (Business Administration, HR, or related fields preferred)
• 0–2 years of experience (fresh graduates are welcome)
• Strong organizational and multitasking skills
• Good communication skills and service mindset
• Proactive, responsible, and detail-oriented
• Basic English communication is a plus