SUMMARY:  Provides accounting and clerical assistance to accounting department.

DUTIES AND RESPONSIBILITIES:

• Maintains accounting department files and records.

• Enters information into accounting data entry system.
• Verifies and prepares checks for mailing.
• Researches problem invoices; interfaces with vendors, customer service team, and other appropriate staff to reconcile.
• Assists with month-end close and runs monthly reports as required.
• Prepares and posts deposits; balances deposits on bank statements.
• Prepares invoices, checks, timecards, and other records and reviews for accuracy.
• Logs, posts, and balances petty cash.
• Answers, screens, and directs incoming telephone calls.
• Sorts and distributes internal and external mail.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
• Assists with preparation of 1099s as needed.
• Assists with special accounting projects as needed.
• Performs other related duties as assigned by management. 

QUALIFICATIONS: 

•   One-year certificate from college or technical school, six months to one year related experience, or equivalent combination of education and experience.

•   Accurately keystroke a minimum of 40 wpm.

•   10-key by touch.

•   Demonstrated ability to calculate figures and amounts.

•   Acute attention to detail.

•   Strong organizational skills. 

•   Commitment to excellence and high standards.

•   Excellent written and verbal communication skills.

•   Ability to understand and follow written and verbal instructions.

•   Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.