Who are we looking for?
The Administrative Assistant Crucial duties and responsibilities include, but are not limited to:
· Document product including typing, formatting, and revisions of reports and general correspondence based on preset portfolio templates and styles.
· Experienced working in Word, Excel, PowerPoint, Copilot, Teams, Adobe Acrobat DC, and creating bookmarked PDF documents.
· Using Excel for report tracking. Formulas are basic for this position, but pivot tables might be required
· Ensuring all documents are filed electronically on iConnect and email filer
· Ensuring all outgoing products meets company standards.
· Comfortable working independently and as part of a team. highlighting potential errors or questions for PM review (this is patterning a consequence of portfolio work to ensure reports contain the same style, intro, who GHD is, cover, entity, etc.)
· Working under multiple deadlines and communicating with employees, supervisors, and ranch office employees on a regular basis.
· Attention to detail
· Coordinating data pulls from AutoCAD, GIS, Database when requested to add data into reports
· Being accountable to a global team, demonstrating the ability to work seamlessly across different time zones. Must be fluent in English
Skills, Experience and Competencies:
· Grade or diploma; secretarial certificate/diploma considered an asset.
· Minimum 1 to 5 years previous work experience in an administrative support role.
· Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
· Advanced knowledge of Microsoft Office (Word, Excel, Power Point) and Adobe Acrobat DC.
· Strong command of the English language, grammar, written and verbal, is required.
· Independently driven with the ability to make independent decisions on various aspects of document production.
· Effective problem-solving skills.
· Excellent prioritization and multi-tasking skills are required.
· Some flexibility regarding work hours may be required from time to time to collaborate effectively with remote team members on various projects and different time zones