Job Description

Position Summary

Reporting to the Shared Service Lead, A/P & A/R – North America, the Accounts Payable Clerk is responsible for the accurate and timely processing of accounts payable transactions. This role supports the full vendor payment lifecycle while ensuring compliance with internal controls, accounting policies, and reporting requirements.

The A/P Clerk will be able to independently manage invoice processing and payment preparation, while working collaboratively with internal stakeholders and vendors. The role requires sound judgement, strong attention to detail, and the ability to efficiently investigate and resolve discrepancies in a deadline‑driven environment.

The role could be suited to candidates with varying levels of accounts payable experience. Responsibilities and level of autonomy will be aligned to the successful candidate’s skills, experience, and demonstrated capability.

Core Accounts Payable Responsibilities

• Process vendor invoices, ensuring required approvals, accurate coding, and compliance with company policies
• Prepare and process vendor payments via cheque, EFT, credit card, or other approved payment methods
• Review invoices and supporting documentation for accuracy, completeness, and proper account assignment
• Post accounts payable transactions accurately and on a timely basis
• Respond to routine vendor and internal payment inquiries
• Maintain accurate and well‑organized accounts payable records in accordance with document retention requirements

Intermediate / Advanced Responsibilities

(Assigned based on experience and role level)

• Independently investigate and resolve invoice discrepancies, pricing variances, and payment issues
• Perform monthly vendor statement reconciliations and follow up on missing or disputed invoices
• Reconcile corporate credit cards and fuel cards, ensuring timely review, coding, and payment
• Perform reconciliations between A/P sub‑ledgers and the general ledger
• Balance A/P batches and prepare related reports and summaries
• Support month‑end and year‑end close activities related to accounts payable
• Provide guidance or informal support to junior team members, as appropriate
• Identify process inefficiencies or control gaps and raise recommendations to the Shared Services Lead

General & Controls

• Maintain confidentiality and integrity of all financial and vendor information
• Support internal and external audits by preparing documentation and responding to inquiries
• Assist with year‑end file preparation and archival of prior fiscal year records
• Ensure compliance with internal accounting controls and policies
• Perform other related duties as assigned to support the finance team

What You Bring

• 1–4+ years of experience in Accounts Payable
• Understanding of accounting principles and transaction flow between sub‑ledgers and the general ledger.
• Experience working with accounting or ERP systems and intermediate proficiency in spreadsheets (e.g., Excel).
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Ability to resolve discrepancies independently and escalate complex issues appropriately.
• Professional communication skills for interaction with vendors and internal stakeholders.
• High level of integrity and discretion when handling confidential financial information.
• Strong organizational skills and a collaborative, team‑oriented approach.

Working Conditions

• In‑office role based in Rocky View County, AB
• Core working hours to be within 7:00 AM – 6:00 PM MST/MDT

• Additional hours may be required during peak periods
• Manual dexterity required for computer use

Disclaimer: The job description is a summary of typical responsibilities and may not include all tasks and duties assigned to the jobholder. There may be responsibilities, tasks, and duties of the jobholder that might differ from those outlined in this job description.