Job Description: Staff Accountant AR/AP/Payroll
Organization: Northern Ohio Recovery Association (NORA)
Website: www.norainc.org
Location: Cleveland, Ohio
Reports to: Chief Financial Officer
Position Summary
Northern Ohio Recovery Association (NORA), a nonprofit organization dedicated to promoting long-term recovery and wellness through peer-based support and evidence-based services, is seeking a detail-oriented Staff Accountant. This role is responsible for accurate and timely accounts payable and accounts receivable processing, financial reconciliations, and reporting support to ensure sound financial operations and compliance. The Staff Accountant is expected to model recovery-oriented principles, professionalism, and prosocial behavior in all interactions with staff, participants, vendors, and community partners.
Accounts Payable (AP)
● Process vendor invoices, issue payments, and maintain accurate and complete accounts payable records.
● Verify appropriate coding of expenses in accordance with organizational policies and funding requirements.
● Route invoices through established approval workflows and ensure documentation is complete prior to payment.
● Issue, track, and reconcile travel advances and reimbursements.
● Reconcile AP-related accounts, including Accounts Payable, Prepaid Expenses, and Credit Card expenses; investigate and resolve discrepancies.
● Assist with financial reviews, audits, and compliance monitoring by preparing reports and supporting documentation.
● Respond to vendor, staff, and stakeholder inquiries in a timely and professional manner.
● Resolve billing discrepancies or disputes through effective communication with internal and external parties.
● Prepare and file sales and use tax returns, 1099s, and assist with other required local, state, or federal financial reporting.
● Maintain organized and audit-ready billing records and reports.
● Provide support for other accounting and finance functions as assigned.
Accounts Receivable(AR)
● Review and prepare project-based and programmatic invoices, ensuring billing accuracy and proper coding.
● Process accounts receivable transactions, including posting cash receipts, recording payments, and making bank deposits as needed.
● Review and communicate short payments or discrepancies with internal staff and external payers.
● Process refunds, credits, and adjustments upon appropriate approval.
● Monitor outstanding invoices and follow up to ensure timely payment.
● Prepare monthly reconciliations for AR-related accounts, including Accounts Receivable, Deferred Revenue, and other revenue accounts, ensuring alignment between sub-ledgers, the general ledger, and internal/external reports.
● Maintain accurate and compliant financial files and documentation.
● Prepare ad-hoc and routine financial reports as requested.
● Assist with special projects, program analysis, and other accounting-related tasks as assigned.
Administrative Support
● Monitor office and breakroom inventory and order supplies as needed.
● Manage incoming mail and deliveries; process outgoing mail and monitor postage levels.
● Submit work orders, coordinate repairs, and oversee vendor services for office equipment and facilities (e.g., copiers, printers, phone systems).
Qualifications
● Bachelor’s degree in Accounting required
● Minimum of 2 years of recent accounting experience in an office or nonprofit environment.
● Experience with cloud-based accounting systems strongly preferred.
● Prior experience in a nonprofit, grant-funded, or human services organization is a plus.
● 1–3 years of hands-on experience in accounts payable, accounts receivable, or general accounting.
● Strong analytical and problem-solving skills with exceptional attention to detail.
● Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
● Demonstrated ability to complete tasks accurately and follow processes through to completion.
● Excellent verbal and written communication skills.
● Proficiency in Microsoft Office, particularly Excel (including formulas, data sorting, and basic analysis).
● Working knowledge of accounting principles, including double-entry bookkeeping; familiarity with nonprofit accounting practices preferred.
● Ability to work independently with minimal supervision while also collaborating effectively within a team.
● High level of integrity, professionalism, and commitment to confidentiality.
Compensation & Benefits
● Competitive salary commensurate with experience.
● Health, dental, and vision insurance.
● Paid time off and holidays.
● Professional development opportunities.
Amount of Travel
● Minimal, mostly confined to the Ohio Area.
Salary Range
● This is a paid position and salary will be rated based on experience
General Sign-off
● The employee is expected to adhere to all company policies and to act as a role
model in the adherence to policies.
I have read and understood this explanation and job description.
Signature:_____________________________________ Date:______________________