Executive Assistant
Location: On-Site, Panama City Beach, Fl
Employment Type: Full-Time
About the Role
We are seeking a highly organized, adaptable, and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment, maintains a calm and professional demeanor under pressure, and can seamlessly shift priorities as business needs evolve.
The right candidate will act as a trusted partner—anticipating needs, managing competing priorities, and ensuring day-to-day operations run smoothly both professionally and personally.
Key Responsibilities
- Manage complex calendars, appointments, and scheduling across multiple time zones
- Coordinate travel arrangements, itineraries, and accommodations
- Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
- Assist with real estate and long-term rental coordination as needed
- Handle confidential information with the highest level of discretion
- Support meeting preparation, including agendas, materials, and follow-ups
- Run personal and professional errands and manage day-to-day administrative tasks
- Track projects, deadlines, and deliverables to ensure timely execution
- Adapt quickly to changing priorities and provide proactive problem-solving
Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
- Exceptional organizational and time management skills
- Ability to remain calm, professional, and solutions-oriented in a dynamic environment
- Strong communication skills (written and verbal)
- High level of discretion and confidentiality
- Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools
- Self-starter with the ability to anticipate needs and work independently
- Flexibility to accommodate occasional after-hours or urgent requests
Key Traits for Success
- Highly organized and detail-oriented
- Calm, composed, and unflappable under pressure
- Adaptable and comfortable with shifting priorities
- Resourceful problem-solver
- Trustworthy and dependable
- Strong sense of urgency without sacrificing quality
Why Join Us
- Opportunity to work closely with executive leadership in a growing company
- Exposure to hospitality, real estate, and short-term and long-term rental operations
- Dynamic, fast-paced environment with no two days the same
- Competitive compensation based on experience
How to Apply
Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.