About the Department

Oversee, manage, coordinate, and direct the City-wide procurement operations, to include Procurement policies/procedures/practices, acquisition of all goods and services, solicitation process, contract administration, purchasing card program, various software utilized by Procurement, and other various functions.

Position Duties

• Develop, implement, and update procurement policies and procedures. Ensure compliance with local, state, and federal regulations while providing guidance to departments, vendors, officials, and the public.
• Oversee the procurement of goods and services, managing an annual budget exceeding $50 million. Ensure fair, ethical, and competitive purchasing practices that align with the City's objectives.
• Identify and implement innovative procurement strategies to enhance efficiency, sustainability, and cost savings. Leverage technology, data analytics, and best practices to modernize procurement processes.
• Manage the competitive solicitation process, ensuring fair and open competition. Review and approve solicitation documents, contracts, and technical specifications to maintain compliance and prevent unjust restrictions.
• Supervise the City's Purchasing Card program, including policy development, training, audits, and recommendations for program enhancements.
• Supervise, train, and evaluate procurement staff. Provide mentorship, assign tasks, conduct performance appraisals, and enforce disciplinary actions as needed.
• Prepare and manage the procurement budget, control expenditures, and optimize purchasing strategies to ensure fiscal responsibility.
• Develop and deliver procurement training, including Munis purchasing system training, to City employees. Provide expert guidance to departments regarding procurement best practices.
• Administer vendor relations, fostering collaboration while ensuring fair and open competition. Investigate vendor inquiries and complaints, taking corrective action when necessary.
• Lead efforts to identify and implement creative solutions for procurement challenges, ensuring compliance while driving innovation and value.
• Oversee records retention and disposal in compliance with public records regulations. Ensure federal grant solicitation processes meet all regulatory requirements.
• Be available for emergency call-outs and perform other duties as assigned. Travel to various City sites as necessary.
• In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.
• Completion of the required trainings as specified within the City’s Comprehensive Emergency Management Plan.
• In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.
• Complete required trainings as specified within the City Comprehensive Emergency Management Plan.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Business, or Public Administration.
• Five (5) years’ experience in governmental procurement and contract administration with a minimum of two (2) years supervisory experience.
• Experience with the word processing and spreadsheet program currently being utilized by the City.
• Reliable transportation to and from work/site locations

• Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB) and/or Certified Purchasing Manager Certification (CPM) and/or Certified Professional in Supply Management (CPSM) and/or NIGP-Certified Procurement Professional (NIGP-CPP).
• Tyler Technologies Munis software experience or similar automated purchasing program.
• Experience with AI and innovative procurement processes.
• Willingness to adopt AI and emerging technologies.

Other Qualifications

Applicants will be required to complete a Disclosure & Authorization Regarding Background Investigation, a Confidentiality Agreement and a criminal background screening.

EMPLOYEE IS CONSIDERED AT WILL

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