JOB SUMMARY

The Staff Accountant is responsible for performing full-cycle accounting functions for an assigned PFC business entity, including transaction processing, general ledger maintenance, account reconciliations, and financial reporting. This role ensures the accuracy, completeness, and timeliness of financial records in accordance with Generally Accepted Accounting Principles (GAAP) and company policies.

The position operates as a full-charge accountant for a designated entity while cross-training across other PFC entities to support business continuity, workload balancing, and internal coverage needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. To request an accommodation please contact Human Resources at [email protected].

Full-Cycle Accounting & General Ledger

• Maintain and reconcile the general ledger for assigned entity(ies), ensuring accuracy and completeness of all financial transactions.
• Prepare and post journal entries, including accruals, deferrals, and correcting entries.
• Perform monthly, quarterly, and year-end close processes, including account reconciliations and supporting schedules.
• Analyze general ledger accounts and investigate variances or discrepancies.

Bank Reconciliations

• Perform daily bank reconciliations to ensure all cash transactions are accurately recorded and reflected in the general ledger.
• Identify, investigate, and resolve reconciling items and variances in a timely manner.
• Escalate unresolved discrepancies or unusual items to the Accounting Manager promptly.
• Maintain accurate, complete, and audit-ready reconciliation documentation in accordance with internal controls.
• Coordinate with internal departments and financial institutions, as needed, to resolve discrepancies.

Accounts Payable

• Review and verify vendor invoices for accuracy, proper documentation, and appropriate approvals.
• Assign general ledger coding in accordance with company policies and budgets.
• Process invoices and prepare payments (checks/electronic) in a timely manner.
• Maintain vendor records and ensure compliance with internal controls and audit requirements.

Accounts Receivable

• Generate invoices and billings (e.g., rental income and other charges) accurately and timely.
• Monitor and follow up on outstanding receivables to ensure timely collections.
• Reconcile accounts receivable balances and resolve discrepancies.

Financial Reporting & Analysis

• Prepare monthly financial statements, including balance sheet, income statement, and cash flow reports.
• Produce daily and monthly cash flow reports as required.
• Perform variance analysis and provide explanations and recommendations to management.
• Support budgeting and forecasting activities as assigned.

Compliance & Internal Controls

• Ensure adherence to internal accounting controls, policies, and procedures.
• Assist with audit preparation and provide requested documentation.
• Prepare and file required tax remittances, including Gross Receipts Tax (GRT) and quarterly income taxes, in a timely manner.
• Maintain organized and audit-ready financial records, including digital document management.

Other Duties

• Assist with fixed asset tracking and annual physical inventory.
• Cross-train in accounting functions across multiple PFC entities to ensure operational coverage.
• Participate in process improvement initiatives to enhance efficiency and accuracy.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None

QUALIFICATIONS

Education and Experience

• Bachelor’s degree in Accounting or a related field required.
• Minimum of two (2) years of progressive accounting experience preferred.
• Experience managing full-cycle accounting or multiple sets of books is strongly preferred.

REQUIRED SKILLS AND ABILITIES

• Strong knowledge of GAAP and financial reporting principles.
• Proficiency in accounting systems (e.g., QuickBooks) and Microsoft Office Suite, particularly advanced Excel skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills with attention to detail.
• Effective written and verbal communication skills.

CORE COMPETENCIES

• Critical Thinking
• Financial Acumen
• Accountability & Ownership
• Attention to Detail
• Communication & Collaboration
• Adaptability
• Initiative & Self-Direction
• Integrity & Confidentiality

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to ten pounds without assistance and occasionally lift and/or move more than thirty pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to noise levels in the work environment that is usually moderate.

PFC is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, gender expression, transgender, pregnancy, marital status, national origin, citizenship status, age, disability, protected veteran status, genetics or any other characteristic protected by applicable federal and local law. EEO IS THE LAW.

PFC is committed to providing access and reasonable accommodation in employment opportunities for individuals with disabilities. If you require a reasonable accommodation, please contact the Human Resources office at (671)647-6864 or email [email protected].