Reporting to the Associate Provost for Budget and Personnel, the Temporary Faculty Employment Specialist manages the faculty personnel process and maintains all documentation related to faculty files for all full-time and part-time visiting faculty and provides support to Academic Deans and Academic Affairs.

Responsibilities include:

VISITING FACULTY PERSONNEL AND COMPENSATION

Manage the full lifecycle of visiting faculty appointments, from initial search request through appointment letter preparation, hiring, onboarding and termination.
Implement the additional pay process for visiting faculty.
Coordinate with Wesleyan’s Benefits to ensure visiting faculty benefits are appropriately processed.

ACADEMIC AFFAIRS SUPPORT

Oversee the three academic deans' discretionary budgets, including processing payments and providing budget reports as needed.
Support oversight of academic department expenses in Workday.
In collaboration with the Executive Assistant in Academic Affairs, coordinate deans' calendars and schedule meetings as needed.

Perform other duties as assigned.

This is an on-campus position working up to 37.5hrs per week.

MINIMUM QUALIFICATIONS:

Bachelor’s degree in Human Resources, Business Administration, Higher Education Administration, Public Administration, or a related field, and a minimum of five years of progressively responsible professional experience in administrative operations, human resources, academic affairs, or a similarly complex organizational environment; or an equivalent combination of education, training, and experience.

Demonstrated experience managing complex administrative processes across a full lifecycle (e.g., hiring, onboarding, and offboarding), with a high degree of accuracy and attention to detail.

Experience working in a higher education or similarly complex organizational environment, with the ability to navigate multiple stakeholders and institutional processes.

Strong diplomatic and interpersonal skills, including the ability to work effectively with multiple stakeholders and communicate clearly with professionalism and sound judgment

Proven ability to handle confidential information with discretion and tact.

Strong organizational and time management skills, with the ability to prioritize competing deadlines, manage multiple workflows simultaneously, and maintain composure in a fast-paced environment

Experience using enterprise systems (e.g., Workday or similar HRIS platforms) to manage data, track processes, and generate documentation.

Experience supporting financial or compensation-related processes, including processing or tracking transactions such as payroll inputs, payments, or expenses.

Experience coordinating schedules, meetings, or administrative operations in a fast-paced environment.

Proficiency in Microsoft Office, including Word and Excel.

PREFERRED QUALIFICATIONS:

Experience working with faculty or supporting academic affairs processes in a higher education environment.

Experience supporting faculty personnel processes or human resources functions in a higher education setting.

Experience with Workday or a similar HRIS system in a higher education or complex organizational environment.

Experience managing projects or implementing process improvements across departments.

Experience supporting or coordinating employment eligibility, immigration, or visa-related processes in a higher education or similarly complex organizational environment.

Additional Applicant Instructions:
Applicants must submit a cover letter and resume.

Pay Range: $28.00 - $31.00/hr.

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.