Job Title:               Registrar
Department:          Peralta Trail Elementary School
Reports To:           Principal
FLSA Status:         Nonexempt - At-Will Position
Position Status:     Full Time Position
Salary:                    $20.50 - $24.50hrly 

SUMMARY
Receives, reviews, and type incoming transcripts, figures incoming grade point averages, and maintains all student records and transcripts by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Performs all registration procedures including: receiving, reviewing, and preparing incoming transcripts.
• Figures grade point averages or enters appropriate information into computer programs for grades.
• Maintains student records and transcripts.  Updates enrollment lists and counts.
• Handles various tasks in the Registration Office including registration, withdrawals, attendance, concurrent enrollment, curriculum offerings, etc.  Notifies teachers of student withdrawals.
• Sends copies of transcripts and withdrawal/transfer information to other schools or appropriate places.
• Interviews incoming students to determine in-district status.
• Composes correspondence to various agencies regarding student records or handles dissemination of information over the phone to other schools, parents, staff, employment offices, etc.
• Distributes, collects, and files new student screening forms.
• Prepares county and state reports.

QUALIFICATIONS  
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.  Clerical experience in an educational setting helpful.  Working knowledge of computer programs and spreadsheets.
• Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database (such as Synergy)
• Moderate proficiency in typing with good accuracy
• Minimum one year clerical experience; ability to operate general office equipment
• Experience in attendance record keeping preferred; knowledge of school policies helpful
• Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality
• Must have a valid Fingerprint Clearance Card with IVP#
• Clerical testing is required for this position.

LANGUAGE SKILLS
Ability to read, analyze, and interpret district policy publications, transcripts, student records, professional journals, or governmental regulations.  Ability to write reports, school correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of supervisors, students, parents, other school employees, and the general public.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. 

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is frequently required to bend, stoop, kneel, crouch and lift and carry up to 25 pounds.  The employee frequently is required to move about the office or campus.  The employee is frequently required to sit.
• Specific vision requirements include close vision and the ability to adjust focus.

WORK ENVIRONMENT  

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Duties may require employee to be exposed to outside weather conditions including extreme heat or cold, wind and rain.  High humidity and/or dusty conditions may also be present.
• The noise level in the work environment is usually quiet.

Notice of Non-Discrimination:
The Apache Junction Unified School District does not discriminate on the basis of age, race, color, national origin, religion, sex (including sexual preference/identity) or disability in its employment practices.