Summary:

The Accounting Clerk will provide accounting and administrative support for a construction company, from project startup through final closeout. Ensures all accounting standard operating procedures are followed. Performs activities related to contracts, bonds, insurance, payables, liens, billings, payroll/cost/budget reports and sustainability reporting for the management team.

• Ensures job cost reports and receivable reports are validated and coordinated with General Ledger.
• Understands General Contractor project cost systems. Bring issues to the attention of the Accounting Manager or Direct Manager.
• Process all financial paperwork into the accounting system to ensure timely and accurate job cost information. This includes owner and sub change orders, owner billings, budget transfers, subcontractor pay requirements and A/P invoices for cost codes.
• Processes all purchase order invoices in a timely manner and ensure supporting paperwork is attached, correct, and approved.
• Collaborates with key people to process monthly billings to owners and runs projected final cost report.
• Communicates between the field and corporate office.
• Processes subcontractor monthly pay requisitions and ensures all supporting attachments are correct. Follows up with subcontractors to obtain any missing documents so subcontractors are paid on time.
• Act as the primary point of contact and maintain open and effective communication with clients and team members to address concerns as it relates to invoicing and accounts receivable.
• Provide general administrative support, including filing, data entry, and document management.
• Assist in the preparation of proposals, contracts, and invoices for maintenance services as needed.
• Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer s expectations.

Education and Experience:

• 2 + years of experience in accounting.
• Experience working for a General Contractor or in the construction industry.
• Demonstrates solid customer service skills and verbal/written skills.
• Demonstrates the ability to be a team player and function in a fast-paced, changing environment.
• Demonstrates proficiency using a personal computer (PC) and company communication tools.
• Microsoft Office 360; Excel experience is a must.