JOB TITLE: Secretary to the Director of Communications

HOUR STATUS: Nonexempt

REPORTS TO: Director of Communications                         PAY GRADE: CP6/226 Days/8 hrs DEPT./SCHOOL: Communications                                                DATE REVISED: 04/2026

 

PRIMARY PURPOSE:

 

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Support secretarial needs of the CCISD Education Foundation.

 

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Proficient in Canva or similar software programs, including Adobe Photoshop or Adobe InDesign

 

Experience:

3-5 years secretarial experience

 

MAJOR RESPONSIBILITIES AND DUTIES:

Records, Reports, and Correspondence

1.          Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.

2.          Compile, maintain, and file all reports, records, and other documents as required.

3.          Assist is coordinating district events overseen by communications department and community engagement groups for district

4.          Provide secretarial support to Copperas Cove Education Foundation

Accounting

5.          Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

6.          Order and maintain inventory of office supplies and program equipment.

7.          Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

 

Other

8.          Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

9.          Maintain a schedule of appointments and make travel arrangements for department staff.

10.       Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

11.       Receive, sort, and distribute mail and other documents to department staff.

12.       Maintain confidentiality of information.

13.       Follow district safety protocols and emergency procedures.

14.       Assist in executing department initiatives

15.       Other duties as assigned

 

Supervisory Responsibilities:

None.

 

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional lifting and carrying (15-25 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

 

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

 

 

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices.

For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-1227, 408 S. Main, Copperas Cove, TX 76522

From PDF Description

Job Description Copperas Cove ISD
Job Title: Administrative Assistant - Communications Exemption Status/Test: Nonexempt
Reports to: Director of Communications Date Revised: April 16, 2026
Dept./School: Central Administration Office
Primary Purpose:
Under moderate supervision organize and manage the routine work activities of a central
administrative department office and provide clerical support to a director or department head and
other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills
Proficient in Canva or similar software programs, including Adobe Photoshop or Adobe InDesign
Experience:
3-5 years secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and
other department staff members.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Assist is coordinating district events overseen by communications department and community
engagement groups for district
4. Provide secretarial support to Copperas Cove Education Foundation
Accounting
5. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process
department purchase orders and payment authorizations.

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Job Description Copperas Cove ISD
6. Order and maintain inventory of office supplies and program equipment.
7. Monitor and process personnel time records including leave requests and reports and submit in
accordance with district procedures.
Other
8. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
9. Maintain a schedule of appointments and make travel arrangements for department staff.
10. Make meeting arrangements for department activities including preparing materials, scheduling and
setting up facilities, and arranging equipment.
11. Receive, sort, and distribute mail and other documents to department staff.
12. Maintain confidentiality of information.
13. Follow district safety protocols and emergency procedures.
14. Assist in executing department initiatives
15. Other duties as assigned
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional lifting and carrying (15-25 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all
responsibilities and duties that may be assigned or skills that may be required.
Reviewed by Date
Received by Date

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