Job Title:  Administrative Assistant (Primary Responsibility: Discipline Clerk)

Terms of Employment: 10-month contract (200 days)

FLSA Status:  Non-Exempt

Reports To:  Principal

Brief Description of Position:  

The Administrative Assistant to the Principal and Assistant Principals is responsible for providing direct support to the school's leadership team as needed. In addition to assisting the Principal/Assistant Principals in the general delivery of school services, this position includes primary responsibility as the discipline clerk.

Distinguishing Characteristics: 

The Administrative Assistant II classification performs secretarial and administrative assistant duties in support of the Principals of an assigned elementary, secondary, or alternative education program. Incumbents have a greater breadth of office management responsibilities. The Administrative Assistant II performs the most complex duties in the series and assures proper and timely completion of projects and activities.

Required Qualifications: 

• High School diploma or equivalent; supplemented by a minimum of two years of previous experience and/or training that includes secretarial or clerical work, or any equivalent combination of related education, training, and experience
• Must maintain a high level of ethical behavior and confidentiality of information as required by law and District policy
• Demonstrated ability to meet and effectively deal with the general public in a courteous manner
• Must possess strong organizational skills as well as the ability to handle multiple projects simultaneously
• Demonstrated ability to exercise independent judgment, prioritize tasks, and work independently with a high degree of accuracy
• Demonstrate excellent skills in computer word processing and spreadsheets
• Demonstrate analytical and problem-solving skills
• Must be team-oriented with excellent interpersonal and communication skills

Essential Duties and Responsibilities:

• Coordinates a wide variety of projects, activities, and/or events for the Principal and other administrators for the purpose of completing activities and/or delivering services in accordance with district policy and mandated requirements.
• Prepares a wide variety of complex written materials (e.g., correspondence, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Responds to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate school personnel under the direction of the administrative staff.
• Supports the Principal and other assigned administrators by providing assistance with their functions and responsibilities.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.