Description
Alpena Public Schools is accepting applications for a Secretary, K-12 Programs at Central Office. Work days for this position is 254 days (12 months).
Please see the job description for more information.
The internal bid for this position is up the end of the day, Thursday, March 26th, 2026.
Qualifications:
An associate degree and three years of previous secretarial/office experience is preferred; High school diploma or GED, and one year of previous office experience is required.
What You Will Love About Us:
As a member of the Alpena Public Schools team, imagine waking up where you vacation; no more sitting on the highway on Friday night and Sunday evening. You can be employed in a modern community that is also traffic-free. Purchase a home for a fraction of the cost that you would pay in metropolitan areas. Enjoy dozens of pristine beaches, trails, rivers and forests without fighting the masses for access. Dive shipwrecks, explore one of the most fossil-rich spots on earth, and still be close enough to enjoy a night on the town. Our wonderful, walkable downtown features restaurants, art galleries, shops and pubs, including multiple micro-breweries and a winery. Alpena offers so many opportunities as the recreational, cultural, economic, and historical hub of Northeast Michigan. We serve a population of approximately 3,800 students, across 9 different school buildings, in one of the largest geographic districts in the State of Michigan. Alpena Public Schools covers more than 600 square miles, encompassing all of Alpena County and a portion of Presque Isle County.
Benefits Offered:
Medical/Dental/Vision Insurance
Paid Time Off (Holidays/Sick/Personal/Bereavement/Vacation)
Winter/Spring Break
Retirement/Pension Plans
Life Insurance
Student Loan Forgiveness
School Employee Discounts
Alpena Public Schools is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
Requirements
Position Title: Secretary II
Department: K-12 Programs
Reports To: Assistant Superintendent of K-12
Location: Central Office - Curriculum Office
Unit/Group: USW 211
FTE: 1.0 Job Classification: A/Hourly Work Days: 254
SUMMARY: Under the direction of the Administrators in the K-12 Office, this role supports alignment, implementation & evaluation of curriculum, staff development, school improvement/ MTSS initiatives, data systems, special populations, and also assists in the oversight of State and Federal Programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Works with the staff regarding student attendance, scheduling, grade reporting, 504s, IEPs, and other functions, as needed for accurate student recordkeeping.
Gathers and calculates FTE information for students, ensures correct data entry for student count purposes, calculates the educational setting, and updates fields in the student information system.
Maintains special education student district roster, placement changes, and current provider lists.
Monitors IEP due dates to ensure timely IEPs and uploads all IEP documents into the student information system.
Assists with the preparation of state reports and compliance as needed.
Maintains a district instructional assistant database with school and student assignments.
Gathers information and schedules all special transportation needs, verifies monthly invoices for accuracy, and communicates information to Dean Transportation.
Maintains District Home-based/Homebound student database.
Maintains confidentiality of records and student matters. Follows FERPA regulations as it pertains to student information.
Utilizes Illuminate, Synergy, or other software, for recordkeeping and reporting.
Assists with in-district staff development by communicating the scheduled, ordering of and distributing materials, creating end-of-workshop evaluations in Google Forms, communicating with presenters, ordering food, etc.
Performs various clerical tasks, including but not limited to receiving/placing phone calls, taking messages, maintaining the filing system in Google Drive, processing incoming correspondence, etc.
Assists with state and local testing as required.
Acts as the State Continuing Education Clock Hours (SCECH) Coordinator for the District, processing all professional development hours for teachers and administrators.
Supports staff with state and federal grants as needed.
Works collaboratively with building administrators and secretaries to assure efficiency in processes associated with the K-12 Programs Office.
Coordinates the Besser Foundation mini-grants process.
Interprets, applies, and follows District policies, school procedures, and regulations.
Maintains regular and reliable attendance.
Reviews email communication regularly and responds as needed.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES: None.
QUALIFICATION REQUIREMENTS: To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
An associate degree and three years of previous secretarial/office experience is preferred; High school diploma or GED, and one year of previous office experience is required.
TECHNOLOGY SKILLS:
Must have a strong understanding of, or be willing to learn and utilize regularly, Synergy, Google Suite, Excel, and graphic displays of data. Must be comfortable in learning data systems, software, and applications as deemed necessary.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to parents, staff, and community members. Ability to speak effectively before groups of employees of the organization.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS and ABILITIES:
Must have strong communication and interpersonal skills. Must have the ability to learn and utilize new software programs, including Word, Excel, and Google Suite, as systems are upgraded. Typing is required with good grammar, spelling and punctuation skills. Ability to establish and maintain effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all District requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The employee shall remain free of any alcohol or non-prescription controlled substance use and/or abuse in the workplace throughout his/her employment in the District.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.