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Posted 3d ago

Fleet Manager

@ CTS Projects
View All Jobs
Newry, Northern Ireland, United Kingdom
£35k/yrOnsiteFull Time
Responsibilities:Manage vehicles, Monitor trackers, Liaise with managers
Requirements Summary:GCSE English and Maths grade C or above; computer literate; data input experience; administration experience; customer service experience; public interaction; KPI delivery
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Job Description

Description

JOB SUMMARY

We are seeking a highly organised and strategically minded Fleet Manager to oversee our vehicle operations across both Northern Ireland and ROI.  The successful candidate will be responsible for the full compliance of all vehicles and our team of drivers.  This opportunity requires an individual to work flexibly and also be able to use their own initiative in a fast-moving environment. Hours of work 40 per week.

What we offer:

·         30 days’ annual leave

·         Pension scheme

·         Bereavement leave

·         Death in service benefit

·         Birthday day off

·         Health Shield

·         access to 24/7 counselling and wellbeing support

 

MAIN DUTIES AND RESPONSIBILITIES

·         Management of around 150 vehicles, including booking in services, MOT’s and RSA’s and any other repairs required

·         Ensure that the Vehicle Management system is maintained at all times.

·         Working closely with engineers and planners Compliance and Enforcement of all quality, environmental, safety and health (H&S will be led and managed by Compliance Manager however you may be asked to assist with write ups etc)

  • Monitor all vehicle trackers exporting the data to excel for each department

  • Liaising with Managers and Operatives to ensure employees have transport at all times

  • Handling telephone enquiries

  • Providing Support to Admin teams as required

·         Uphold Data Protection Policies

·         Any other Ad hoc tasks as required

Health & Safety:

  • Adhere to all health & safety regulations and company policy at all times

  • Report any accidents or issues regarding health & safety appropriately

  • Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed

·         Observe & follow all manual handling practices

QUALIFICATIONS AND EXPERIENCE

·         Grade C or above in English and Maths at GCSE Level (Higher and Further education desirable)

·         Computer literate, particularly with knowledge of Word and Excel

·         Use of a data input system desirable (e.g. Housing Maintenance Software)

·         Administration qualification or demonstrable 2 years’ experience required

·         Excellent demonstrable customer service

·         Experience of dealing with the general public in a professional manner

·         Demonstrable experience of working within a performance driven environment and to tight deadlines ensuring KPI’s are delivered

Attributes/Skills:

·         The successful candidate should:

  • Be capable of working on own initiative

  • Ability to work methodically and with attention to detail

  • Good communication and organisational skills

  • Have a good timekeeping and attendance record

  • Have the ability to work with a wide range of people

  • Be a good team player

  • Demonstrate ability to follow written and verbal directions

  • Demonstrate a flexible attitude towards assigned tasks

  • Be reliable & committed

  • Have ability to work to deadlines

  • Participate in overtime when required (including weekends)

  • Have ability to take on new skills

  • Have a positive approach to continuous improvement processes and techniques

In addition,

·         As the majority of the work will be conducted in Public Sector or Housing Associations, we will require a recent Enhanced Access NI certificate CTS will perform a Access NI check as part of the on-boarding process.

·         Having a criminal record will not necessarily bar an individual from employment. We operate a written policy on the recruitment of ex-offenders, which is available on request and forms part of our employee handbook provided at the point of secure employment.

·         We have a policy on the secure handling, use, storage and retention of disclosure information, which is available on request and is also included in our employee handbook.

·         The role may also require the successful candidate to undertake work specific training on the job or externally.

CTS is an equal opportunities employer

No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description.

About the Role

  • Management of up to 150 vehicles, including booking in services, MOT’s and any other repairs required 
  • Working closely with engineers and planners Compliance and Enforcement of all quality, environmental, safety and health ( H&S will be led and managed by Compliance Manager however you may be asked to assist with write ups etc)
  • Monitor all vehicle trackers exporting the data to excel for each department
  • Sending Forms to Supervisor per Audit Rota weekly and saving on server and downloading grid on a monthly basis for discussion at monthly QESH Meetings
  • Liaising with Managers and Operatives to ensure employees have transport at all times 
  • Handling telephone enquiries
  • Providing Support to Admin teams as required
  • Uphold Data Protection Policies
  • Any other Ad hoc tasks as required 

Health & Safety:

  • Adhere to all health & safety regulations and company policy at all times 
  • Report any accidents or issues regarding health & safety appropriately
  • Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed 
  • Observe & follow all manual handling practices