Job Description

Location: Oxford, Mississippi

Reporting to the Executive Communications Coordinator, this is a versatile role that combines office reception duties with general administrative tasks including, but not limited to:

• Scheduling and supervising vendors for building maintenance
• Maintaining a clean and organized office environment
• Stocking office supplies
• Coordinating catering needs
• Welcoming and taking care of visitors to the office
• Serving as the point of contact for all office-based employees, providing administrative support when asked
• Dealing with incoming and outgoing mail
• Booking travel and accommodation for staff and visitors
• Making reservations of venues, restaurants, cars etc.
• Maintaining electronic filing of documents, receipts, orders etc. in an organized manner
• Assisting with requests/projects as needed throughout the organization

Note: Answering phone lines is outsourced and is therefore not a part of this role.

Essential Skills:

Communication: Excellent proactive verbal and written communication skills, including the ability to listen and accurately respond to requests and guidance given.

Attention to detail: The ability to carry out tasks with precision, care and mindfulness.

Presentation: The ability to represent the company through professional business attire and manner.

Organization: The ability to be flexible and multi-task, with demonstrated resourcefulness in setting priorities and taking initiative to act independently.

High performing: This role is best suited for someone who is willing to go the extra mile, has a drive and a passion for being of service and producing great results, able to listen to what is being asked of them and operate at a high level of integrity.

Qualifications:

A bachelor’s degree is required or equivalent work experience. Minimum 1-2 years’ experience as an Administrative Assistant or Office Manager in a business environment.