The East Windsor Public Schools, with strong support from the East Windsor Board of Education, is led by an ambitious and entrepreneurial superintendent who has built a dynamic leadership team invested in seeing the community's public schools help every child find their pathway to success in school and in life. 

Position Summary:  The Administrative Assistant to the Assistant Superintendent for Curriculum and Personnel provides high-level administrative, organizational, and technical support. This role manages critical student services, maintains essential academic and personnel records, supports districtwide testing and professional development, and ensures efficient communication within the district and with external stakeholders.

Essential Duties and Responsibilities:

Student Services and Records:

• Manages central registration process for the district and acts as central registrar
• Coordinate the administrative aspects of student registration processes
• Manage, maintain, and ensure the confidentiality of sensitive student services documentation related to SPED, IEP's, and 504 plans
• Assist in compiling and maintaining records related to McKinney-Vento student services and reporting
• Assists  Assistant Superintendent for Curriculum and Personnel in the coordination of all district testing including: verifying test materials before they are distributed, distributing the materials to schools, maintaining security, data input/verification and communicating  with the CT State Dept. of Education.

Curriculum, Instruction, and Professional Development:

• Maintains Professional Development Calendar and manages professional development plans.
• Coordinate, track, and process data for professional development (PD) activities, including managing PD calendars, collecting registration, and ensuring staff compliance.
• Manages district benchmark data

Finance and Budgeting:

• Assist the Assistant Superintendent in developing, tracking, and maintaining departmental budgets including all state and federal grants.
• Process purchase orders and requisitions for departmental accounts (e.g., curriculum, professional development) and manage follow-up with the Accounts Payable/Finance department.
• Coordinate the ordering, inventory and delivery of instructional materials and departmental supplies as requested.
• Maintains budgets, prepares purchase orders for the Assistant Superintendent for Curriculum and Personnel from initial ordering phase to receiving and completion to the Board of Education.

Technology and Communication:

• Maintain high-level proficiency in Google Suite (Email, Docs, Sheets, Slides, Forms) for creating, sharing, and managing complex documents and presentations.
• Expeinece with ERP software programs (i.e. Munis)
• Serve as a key liaison for inter-department communication, ensuring smooth information flow between the Assistant Superintendent's office and other central office departments (e.g., Finance, Human Resources, Special Services).
• Manage vendor communication, including initial contact, scheduling presentations, and following up on service agreements.
• Maintain good relations between the Assistant Superintendent's Office and students, parents, staff, professional educational community, town administration, public, media and Board of Education.
• Prepare data reports for the Assistant Superintendent for presentation to the Board of Education that meet the standards and  quality requirements of the Assistant Superintendent as determined by the Assistant Superintendent or his/her designee.

Board and Administration Support:

• Assist in preparing, organizing, and distributing materials for BOE meetings as they relate to the Assistant Superintendent's purview (e.g., curriculum presentations, policy drafts).
• Support the Assistant Superintendent with agenda development for various internal and external meetings.
• Organizes and assists in organization of New Teacher Orientation.
• Maintains a schedule of appointments for the Assistant Superintendent for Curriculum and Personnel and makes arrangements for conferences and interviews
• Completes various state reports.
• Completes various surveys from state education organizations.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Work with district partnerships to ensure databases are current for teachers to access technology and respond to their requests
• Maintains a regular filing system, as well as a set of locked confidential files.
• Processes incoming correspondence as instructed.
• Places, receives and screens telephone calls and records messages.
• Welcomes visitors and screens unexpected callers in accordance with predetermined policy and serves as a point of contact for district communication.
• Assists staff with questions and concerns.
• Open, sort and screen mail.
• Order and maintains supplies as requested for all curricular areas.
• Lift and organize various instructional materials.
• Works collaboratively to support the superintendent's administrative assistant and other central office departments as needed.
• Assists in coordinating employee recognitions.
• Other duties as assigned by the Assistant Superintendent of Curriculum and Personnel.
• Must be able to maintain respect and security at all times and have a thorough knowledge of administrative regulations, functions and procedures and the ability to make decisions accordingly.

Qualifications:

Education:

• Bachelor's degree in supporting the essential duties of the position preferred (i.e. Business Administration, Education, etc)
• A commitment to continuing relevant education and ongoing professional development
• Privacy and ethics training in confidentiality

Experience:

• Minimum of three years' experience as an Administrative Assistant or similar position preferred
• Knowledge of Connecticut State Department of Education Data Systems preferred
• Experience with data mining preferred
• Budget experience preferred
• Must be competent with grammar, spelling and punctuation
• Must be able to maintain confidentiality
• Must hold a valid driver's license

Technical Skills:

• High-level proficiency in Google Suite (Email, Docs, Sheets, Slides, Forms) for creating, sharing, and managing complex documents and presentations
• Ability to use office equipment including: Calculator, Copy Machine, Fax Machine, Postage Machine, and other office equipment as needed to perform job duties

Physical Demands:*

• Must be able to lift 50lbs
• Must possess the ability to stand, sit, and walk unassisted and provide movement assistance to students as needed
• Must possess the ability to lower self to a seated position on floors, and to move from a seated position on floor to standing position unassisted
• Must possess normal visual acuity, with or without corrective lenses, and depth perception

Compensation & Benefits:

• EWPS offers competitive pay and an exceptional benefits package, including paid time off, participation in the Town of East Windsor sponsored retirement plan, and a percentage cost share for employee only premium health, vision and dental insurance plans.
• This is a 12 month hourly position covered under a Collective Bargaining Agreement between the East Windsor Board of Education and the UPSEU Local 424-Unit 145
• Salary will be $26.79-$36.33 dependent on experience.

*The physical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Application Procedure:
Apply online