GENERAL INFORMATION
 

TITLE: PSP to the Assistant Principal of Student Services
 

LENGTH OF CONTRACT: 208/209 days
 

REPORTS TO: Assistant Principal of Student Services
 

EVALUATION: Evaluation Completed by Assistant Principal of Student Services

POSITION SUMMARY

The job of PSP to the Assistant Principal of Student Services was established for the purpose(s) of providing support for all Student Services Department activities for students; conveying and updating student information; assisting the school counselors, social workers, and student assistance providers ensuring that student practices are followed.

QUALIFICATION - EXPERIENCE - KNOWLEDGE

High School diploma is required and an Associate's Degree is preferred
A minimum of three years of previous office experience
Excellent computer abilities with Google Applications and other business related software products
Experience working with copiers, fax machines and other office equipment

ESSENTIAL FUNCTIONS

Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations
Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, other schools, general public, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction
Coordinates a variety of projects and/or activities within the Student Services department (e.g. meetings, appointments, course selection, etc.) for the purpose of achieving goals, meeting target dates, ensuring availability of facilities and/or delivering services in a timely fashion
Coordinates and executes school community events (e.g. Freshman/Freshman Parent Orientation, Freshman Open House, Academic Awards Night, Career Panels, Honors Night, 8th Grade Night, College Preparation Nights, etc.) to ensure successful parent/student/staff/community relations
Evaluates situations (e.g. involving other staff members, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Maintains a wide variety of manual and electronic documents, files, and records (e.g. student records, work orders, administrator working files, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
Prepares a wide variety of reports, documents and correspondences of a confidential and non-confidential nature (e.g. letters, memorandums, periodic and ad-hoc reports, course selection timelines, senior letters etc.) for the purpose of documenting activities, providing written reference, and/or conveying information
Processes a wide variety of documents and materials (e.g. student data, course selection information, cumulative files, Infinite Campus reports, unofficial transcripts, work orders, requisitions, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements
Supports all department staff members for the purpose of providing assistance with their functions and responsibilities
Schedules a wide variety of activities (e.g. meetings, evening events, etc.) for the purpose of making necessary arrangements 
Coordinates the Senior Scholarship Program for students (e.g. updating database, application process, communication with Scholarship Committee, organize the Honors Night, etc.) for the purpose of providing students, staff and parents with necessary information
Compiles data from a variety of sources for the purpose of preparing reports, making recommendations and preparing information for the assigned department
Participates in meetings for the purpose of conveying and/or gathering information required to perform job functions
Performs general and program-specific tasks for the purpose of supporting activities (e.g. Summer School, College Visits, and commencement ceremony, etc.)
Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for meetings, etc.) for the purpose of achieving goals, meeting target dates in compliance with established guidelines and regulatory requirements.
Creates and processes documentation related to invoices for instructional services (e.g. hospitalization, homebound tutoring, McKinney-Vento, CYN, etc.)
Supports and serves as a backup to other Professional Support Personnel (PSP) to provide assistance and coverage with their functions and responsibilities as needed.

OTHER FUNCTIONS:
Serves as first contact to students in personal crisis for the purpose of assisting students with support services as needed
Supports and serves as a backup to other administrative personnel for the purpose of providing assistance with their functions and responsibilities as needed
Procures supplies and materials for the purpose of maintaining availability of required items
Participates in training for the purpose of providing or receiving information and updating skills as changes occur in district software
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school district

SKILLS REQUIRED:
Ability to demonstrate regular attendance and punctuality
Ability to perform several tasks concurrently under varying deadlines and adapt to changing work priorities
Ability to maintain an efficient system of filing and retrieval of documents
Ability to define problems, collaborate with others on solutions, and implement decision-making using reasoning skills
Ability to maintain a professional demeanor in all situations and must be able to withhold confidential information
Ability to exercise tact, good judgment, and initiative in dealing with students, faculty, and the public
Ability to communicate with diverse groups
Ability to operate standard office equipment including using pertinent job related software applications; preparing and maintaining accurate records, and planning and managing projects
Ability to work well with all levels of internal management, staff, and students as well as community members
Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills and the use of proper grammar and punctuation to write routine reports and correspondence
Ability to work effectively as part of a team and with frequent interruptions
Ability to set work priorities and work efficiently under minimum supervision

PHYSICAL REQUIREMENTS:
Employees in this position must have the ability to sit for extended periods of time; enter data into a computer; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids; hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone.

WORK ENVIRONMENT:
The usual and customary methods of performing the job's functions require the following physical demands; some lifting, carrying, pushing and/or pulling and significant finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing.
There will be an annual performance evaluation for this position.

FLSA STATUS: Non-Exempt

Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent.
 

Pay Rate: $16.05 - $29.50 depending on education/experience