Position:           Administrative Assistant - Instructional Services & Federal Programs
 
Location:          Uinta County School District #1, Evanston, Wyoming

                         District Office
                  
Salary:              S2; 4-7; $18.00 per hour; regular full-time
 
Hours:               8 hours/day; 5 days/week; 12 months        
 
Closing Date:    Uinta County School District Number One reserves the right to hire the most qualified candidate at any time. Open until filled.

 Primary Job Function:

The Uinta County School District #1 Administrative Assistant for Instructional Services and Federal Programs will serve as the hub for all activities emanating from the office of the Assistant Superintendent. The position will provide administrative support necessary for the effective operation of the Curriculum and Instruction Department as well as all Federal Grant Programs.

Minimum Qualifications:

• High School diploma or equivalent
• Preferred, college-level course work in business, secretarial science or related field

• Preferred, five (5) years of increasingly responsible secretarial or administrative assistant experience.

   

 Essential Duties and Responsibilities: Primary functions may include the following duties, responsibilities, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.

Instructional Services

• Responsible for ordering curriculum
• Responsible for ensuring appropriate software is available to support curriculum
• Responsible for managing textbook inventory
• Responsible for sending appropriate numbers of textbooks to elementary schools
• Responsible for prioritizing, coordinating and organizing all related office activities
• Responsible for providing sound judgment on how to resolve questions, complaints or other issues
• Responsible for organizing travel for staff related to Instructional Services or Federal Grant professional development.

Federal Programs

• Responsible for monitoring all documentation and expenses for Grant Programs
• Responsible for ensuring all Grant guidelines were followed
• Responsible for ensuring all expenditures align with Grant budget
• Responsible for placing all staff orders for various Grant programs. This includes but is not limited to:
  • Placing orders with vendors
  • Creating requisition in Alio
  • Create a file once PO has been submitted
• Responsible for creating expenditure and reimbursement reports in GMS
• Responsible for uploading Grant documents into Title I Crate

Budget and Finance

• Responsible for creating monthly payroll memos
• Responsible for creating budget amendments and journal entries to better reflect money expended as well as align with Grant requirements and individual school budgets
• Responsible for matching expenses in Alio with expenses in Excel spreadsheets to ensure aligns with individual budgets

Knowledge, Skills and Abilities

• Knowledge of record-keeping techniques
• Knowledge of office practices and procedures
• Knowledge of Federal, State and local Grants available to schools
• Knowledge of current trends in curriculum and instruction
• Knowledge of English grammar, spelling and punctuation
• Knowledge of basic mathematics
• Knowledge of UCSD#1 policies and procedures
• Skilled at effective verbal and written communication
• Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Skilled in collaboration and decision-making, seeking consensus whenever possible
• Skilled in conflict resolution
• Ability to perform oral reading to students individually or in groups.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint)
• Ability to handle behavioral situations in a calm and effective manner
• Ability to maintain accurate records and write reports and logs
• Ability to "think outside the box"
• Ability to analyze situations accurately and adopt an effective course of action
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Ability to promote positive staff morale
• Ability to organize multiple tasks and conflicting time constraints.
• Ability to engage in self-evaluation with regards to leadership, performance and professional growth
• Ability to establish and maintain cooperative working relationships with other

Interested candidates should complete an online application on the district website www.uinta1.com (job opportunities) or contact the Human Resources Office of UCSD#1 at 537 Tenth Street, Evanston, Wyoming (307)-789-7571 for additional information.

The lack of English language skills shall not be a barrier to admission or participation in the activities and programs. Uinta County School District Number One also does not discriminate in its hiring or employment practices.  This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator(s).  Title VI, Title IX, Section 504, and ADA may be referred to Uinta County School District Number One, Superintendent Office, P.O. Box 6002, Evanston, WY 82931, 307-789-7571 or the Office for Civil Rights, Region VIII, U.S. Department of Education, Federal Building, Suite 310, 1244 Speer Blvd., Denver, Colorado 80204-03582, (303) 844-5695 or TDD (303)-844-3417, [email protected].