At The Loren, hospitality extends beyond service—it’s a calling to inspire, elevate, and create lasting impact. We don’t just build exceptional hotels and restaurants; we craft experiences that celebrate culture, community, and connection. As part of our team, you’ll bring this philosophy to life internally, ensuring our colleagues, our internal guests, feel supported, valued, and empowered every day.

We are seeking a Junior Human Resources & Administration Coordinator who embodies this philosophy: a poised, intuitive, and colleague-focused professional who understands that our reputation is shaped not just by what we do, but by how we make every internal guest feel every day, every time.

Location: Bermuda | Department: Human Resources | Reports to: Human Resources & Administration Manager

YOUR RESPONSIBILITIES

• Support the consistent application and upkeep of HR policies and procedures across the organization.
• Assist with recruitment activities including posting vacancies, coordinating interviews, and candidate follow-up.
• Coordinate and facilitate new hire onboarding and orientation, ensuring a smooth and welcoming start for all employees.
• Maintain employee records in both digital and physical files in accordance with legal requirements and audit standards.
• Conduct regular HR file audits to ensure accuracy, completeness, and confidentiality.
• Update and maintain HR systems and databases, including new hires, separations, status changes, and leave tracking.
• Assist with payroll support documentation and HR reporting as required.
• Monitor attendance, punctuality, and leave balances, preparing reports as needed.
• Support employee engagement initiatives, wellness activities, staff meetings, and team events.
• Maintain and organize HR templates and documents including offer letters, employment confirmations, disciplinary notices, and standard forms.
• Support the performance review process by tracking deadlines, scheduling reviews, and ensuring documentation is completed.
• Prepare staff communications, notices, memos, and event invitations.

• Monitor and manage inventory of uniforms, HR forms, office supplies, and departmental stationery.
• Conduct regular stock checks to ensure departments are adequately supplied.
• Process purchase orders and liaise with vendors to ensure timely delivery of supplies.

EMPLOYEE RELATIONS & COMPLIANCE

• Assist with employee relations matters, including meeting coordination and documentation for disciplinary processes.
• Maintain strict confidentiality and professionalism when handling sensitive employee matters.
• Provide administrative and project support to the HR Manager as needed.
• Take initiative in learning, improving processes, and participating in HR training and development opportunities.

QUALIFICATIONS & EXPERIENCE:

• Associate’s or bachelor’s degree in Human Resources, Business Administration, or related field (HR certification an asset).
• 1–3 years administrative experience; HR or hospitality exposure preferred.
• Strong organizational skills with high attention to detail and ability to handle confidential information.
• Proficient in Microsoft Office and comfortable working with HRIS/payroll systems.
• Proactive, professional, and eager to grow into a senior HR role.

WHY JOIN THE LOREN:

This is not simply a role; it’s an invitation to join a purpose-driven collective. Our hotels are sanctuaries where design meets nature, and service meets soul. Here, you’ll have the opportunity to lead with heart, innovate with intention, and help shape a hospitality legacy built on care, creativity, and contribution.

HOW TO APPLY:

You may apply directly by emailing: [email protected]