Overview

We are seeking a highly organised and proactive individual to support our team at Marion Counseling Services. This position plays a crucial role in ensuring the smooth operation of our office and the effective management of executive tasks.

Key Responsibilities

• Manage the executive's calendar, including scheduling meetings and appointments.
• Prepare and organise documents for meetings, including agendas and presentations.
• Act as the first point of contact for internal and external stakeholders.
• Maintain confidential information and handle sensitive communications with discretion.
• Assist in project management and follow up on action items.
• Coordinate travel arrangements and itineraries for the executive.
• Perform general administrative tasks to support the team.

Requirements

• Proven experience as an executive assistant or in a similar role.
• Excellent organisational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Nice to have

• Experience in the healthcare or counselling sector.
• Familiarity with project management tools.
• Ability to speak additional languages.