Payroll and Membership Specialist

The University of Southern Mississippi is currently accepting applications for the position of Payroll and Membership Specialist.

Special Instructions to Applicants
Applicants must be currently authorized to work in the
United States on a full-time basis without the need for visa sponsorship. The
University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary
Assists the Budget and Operations Manager by overseeing the daily operation and management of the membership and sales area, payroll and student hiring functions. Maintains accounting functions to include deposits, reconciliations, initiating and tracking invoices and internal business forms, and preparing departmental tax and expense reports.

Primary Job Duties and Responsibilities

1. Hires, trains, evaluates, disciplines student employees for the Sales Office and Welcome Center operation. Must possess good customer service skills. Carries out supervisory responsibilities in a timely, fair and objective manner.
2. Makes daily deposits to include cash, check, credit card, and USM charge; maintains petty cash balances. Initiates invoices, tracks and collects accounts receivables.
3. Prepares, processes and routes employment forms for approximately 200 Campus Recreation part-time employees. Ensures forms are completed correctly and that all information is accurate. Adheres to deadlines of Student Employment, Human Resources, and Financial Affairs and makes certain that the department is in adherence to all State, Federal and University policies and procedures.
4. Calculates and processes bi-weekly payroll for approximately 200 part-time employees on a biweekly basis, meeting deadlines set forth by Financial Affairs. Verifies enrollment and tax status of each part time employee. Verifies all hours worked each pay period to ensure no excessive time is submitted and/or there is no misuse of time clock.Works with area directors to verify this information.
5. Maintains appropriate student staff files with document verifications relative to orientations, trainings, disciplines and certifications required for specific positions, i.e. lifeguard, CPRO and First Aid.
6. Serves as the Membership specialist for Campus Recreation. This person actively goes out and markets the Payne Center’s programs, services, and facilities in an effort to obtain new members.
7. Supervises daily operation of main office, Sales Office and Welcome Center. Performs general office duties to include maintaining voice mail system.Attends and records agendas and minutes for departmental staff meetings, maintains office supplies for the main office, and assists with special events.
8. Performs other duties as assigned.

• Adept in Microsoft Office
• Excellent written and oral communication skills and the ability to communicate with a diverse group of individuals
• Excellent organization and time management skills
• Resourceful and determined to provide a positive experience for others.
• Detail-oriented
• Knowledge of Fusion software
• Knowledge of accounting, budgetary, and management principles, practices, and procedures

About The University of Southern Mississippi
Since our founding in 1910, The University of Southern
Mississippi has remained dedicated to preparing
students for success. We deliver programs to more than 13,000 students
in Hattiesburg and Long Beach, at teaching and research sites across the
Mississippi Gulf Coast, as well as online. We
are a community-engaged Carnegie R1 university, earning distinction as one of
the nation's leading research institutions.

Southern Miss is known for pioneering work in
polymer science, ocean science, spectator sports safety and security, and bringing
language to children with communication disorders. We are also a national
leader in a broad range of disciplines, including cybersecurity, hydrography,
nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter
fields that are leading the way in emerging technologies through programs such
as computer engineering, information technology, and ocean engineering. We’re developing the next generation of
business leaders, while also responding to critical workforce shortages by
producing skilled professionals in education and nursing. With a tradition of
excellence in the arts, we are one of only 36 public institutions in the nation
accredited in four major areas of the arts. Home to the Golden Eagles, our
student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and
persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.