The Executive Assistant provides high-level administrative support to the CEO and Executive

Team, ensuring smooth operations, effective communication, and strong coordination across

multiple company sites. This role requires exceptional organizational skills, professionalism, and

the ability to manage sensitive information with discretion. While based in the Corporate Office,

the Executive Assistant will support leaders across various locations and will travel periodically

to company sites and event venues.

 

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the

essential functions.

 

Key Responsibilities:
Executive Support

• Provide comprehensive administrative support to the CEO and Executive Team.

• Manage complex calendars, schedule meetings, and coordinate appointments across

multiple time zones.

• Attend meetings on behalf of executives, take detailed notes, and prepare accurate

minutes.

Communication & Documentation

• Draft, edit, and prepare letters, memos, reports, contracts, presentations, invoices, and

other documents.

• Receive and review incoming communications for the CEO; determine priority,

summarize key points, and distribute appropriately.

• Serve as a professional point of contact between executives and internal/external

stakeholders.

Travel & Logistics

• Arrange domestic and occasional international travel, including flights, accommodations,

transportation, and itineraries.

• Coordinate logistics for off-site meetings, events, and executive visits.

• Travel to company sites and prospective event venues to evaluate locations, support

planning efforts, and ensure readiness for scheduled events.

Office & Operational Support

• Maintain organized records and filing systems.

• Manage office inventory, order supplies, and oversee basic bookkeeping tasks.

• Support preparation and coordination of company events, leadership meetings, and

special projects.
Site Engagement

• Travel to company locations to gain operational understanding and support executive

initiatives.

Qualifications and Skills:

• Bachelor’s degree preferred; equivalent experience considered.

• 3–5 years of executive administrative experience supporting senior leaders.

• Strong writing, editing, and document-preparation skills.

• Proficient in English, other European languages a plus

• Proficiency in Microsoft Office Suite and modern collaboration tools.

 

Competencies:

• Engaged team player with the ability to work effectively across diverse cultures, business

units, and leadership styles.

• Strong interpersonal, written, and verbal communication skills with the ability to interact

professionally at all levels of the organization.

• Highly self-motivated, detail-oriented, and action-driven, with the ability to anticipate

needs and work independently.

• Demonstrated ability to handle confidential information with integrity and sound

judgment.

 

Travel Required

Travel: 10%

 

Supervisory Responsibility

No supervisory responsibilities for this position.

 

Work Environment

This job is performed in an office setting.

 

Physical Demands

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job.

 

Position Type/Expected Hours of Work

This is a full-time salary exempt position. Hours of work are general Monday through Friday, 8

hours per day. 40 hours per week. Some overtime is expected.

 

SIMONA AMERICA Group is an Equal Opportunity Employer

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of

activities, duties or responsibilities that are required of the employee for this job. Duties,

responsibilities, and activities may change at any time with or without notice.