POSITION: Administrative Associate
LOCATION: The Library Center – 4653 S Campbell Avenue – Springfield, MO
Classification: Full Time
Track: Library Specialist II
FLSA Status: Non-exempt
SALARY: Current: $19.91 per hour July 1, 2026: $21.12
APPLICATION DEADLINE: Until Filled
This is a full-time position, approximately 40 hours per week. Candidates must be available primarily Monday through Friday from 8:30am to 5:00pm. Some hours outside this time frame may occasionally be required. As a condition of employment, work schedules may change as necessary to best provide user services and to meet the Library’s responsibility to the citizens of Greene County.
Excellent Full-Time Benefits include paid Vacation, Sick time off, and holiday pay. Employee Assistance Program, Medical, Dental, and Vision insurance, LAGERS retirement plan, retirement savings, Life and AD&D insurance, and Telehealth.
This position requires a BS/BA degree in a related field. To be considered for this position TRANSCRIPTS MUST ACCOMPANY YOUR APPLICATION. All candidates for employment must be at least 16 years old.
Education and experience shall be evaluated with regard to recency and quality, as well as quantity. Based on the number and quality of applicants, applications may be reviewed for qualifications beyond the minimums stated herein.
Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment
Complete application and submit transcript through our online application process. Direct questions through e-mail to [email protected] or call 417-616-0589 Monday – Friday 8:30am – 5:00pm.
Individuals with disabilities should request reasonable accommodations in accordance with the Americans with Disabilities Act prior to testing or appointment. The Library is an Equal Opportunity Employer.
Position Summary
The Administrative Associate provides high-level administrative and clerical support to the Executive Director, Executive Team, and Board of Trustees. This role maintains records, prepares reports, coordinates meetings and special events, and ensures compliance with public meeting and records policies. Serving as the first point of contact for visitors and calls, the Administrative Associate represents the Library with professionalism and discretion, handling sensitive information with confidentiality. The position requires strong organizational skills, attention to detail, and the ability to balance multiple priorities while working both independently and collaboratively.
Essential Functions
? Answers incoming calls and greets visitors and staff upon arrival to administrative offices
? Provides administrative support to the Executive Director, members of the executive team, Board of Trustees and Foundation Board
? Performs general clerical duties including, but not limited to, filing print and digital documents and records according to the records retention policy, draft documents and reports, schedule appointments and resources such as vehicle use and meeting rooms, prepares and distributes meeting agendas, and takes minutes for board and special meetings
? Builds the Board Packets for monthly and special meetings (Board of Trustees and Foundation)
? Provides hospitality, room set-up and clean-up, and handouts for meetings, as well as online invitations and recordings when necessary
? Writes minutes, locates and provides any needed supporting documents
? Prepares and distributes notifications of public meetings in accordance with RSMO 610.020
? Coordinates response to Sunshine Law requests in consultation with appropriate department managers
? Processes gift receipts, acknowledgements, and record keeping for Foundation gifts
? Coordinates specified supply orders for the district
? Retrieves, tracks, complies and scans invoices to be processed by Accounting Associates
? Assists with travel arrangements, memberships, and expense reports for the Executive Director
? Performs duties with a high degree of professionalism, discretion, and confidentiality
? Interprets and implements the Library’s General Conduct Policy
? Consistently punctual for work and meetings; Completes assigned duties in a timely manner
? Exemplifies professional attitude and demeanor while engaging constituents, including the ability to work and interact with others in a cooperative, pleasant, and constructive manner.
? This job description is not intended to be all inclusive; employee may be required to perform other related duties as required to meet the ongoing needs of the Library.
Skills/Job Knowledge
? Possess excellent organizational skills with strong attention to detail, ability to prioritize, problem-solve, and take initiative to work independently
? Skilled in computer applications such as word processing and database entry, with proficiency in Microsoft and Google products
? Excellent written and verbal communication skills
Education/Experience
? Bachelor's degree required
? Prior administrative support and office experience preferred
? Prior experience working in Non-Profit or Government environment is helpful
? Is a licensed and insured motor vehicle driver with a safe driving record
Contact
? Works closely with executive director, executive team, board members, administrative staff, and library visitors
? Telephone and electronic contact with library staff, vendors, and public
Supervision
? Supervised by Executive Director
Physical Demands
? Regular computer keyboard, deskwork
? May sit for long periods of time
? Occasional lifting of supplies and print materials weighing up to 30 lbs.
Working Environment
? Primarily indoors with heating and cooling regulated in a general office environment
? Open desk environment
Miscellaneous Requirements
? Must pass a security background check
The vision for the Springfield-Greene County Library is to be a thriving Library that is an integral part of the lives of the community. Library employees will be expected to embrace the following values:
Collaboration: Work in partnership to strengthen our community
Credibility: Be a source of trustworthy and dependable information
Empowerment: Provide the means or ability to accomplish objectives
Excellence: Be the best in everything we do
Inclusion: Invite and welcome
Innovation: Foster new possibilities
Respect: Treat all people with dignity