Company Overview
Greater New York Hospital Association (GNYHA) is a trade association located in New York City representing more than 200 hospitals, health systems, and continuing care facilities in New York State, New Jersey, Connecticut, and Rhode Island.
GNYHA is a dynamic, constantly evolving center for health care advocacy and expertise, but our core mission—helping hospitals deliver the finest patient care in the most cost-effective way—never changes. GNYHA’s advocacy takes many forms, from representing our members’ interest at the Federal and State governments to working alongside them to improve quality and patient safety.
Job Summary
The Administrative Assistant plays a critical role in supporting the Senior Vice President and Physician Executive and other members of the Quality and Clinical Initiatives team. This position requires advanced administrative judgment, the ability to manage executive communications, and expertise in coordinating complex schedules and meetings involving diverse internal and external stakeholders.
Responsibilities:
Provide comprehensive administrative support, including calendar management, telephone calls, organization of documents for distribution, coordination of meetings, and handling travel planning and logistics for Quality and Clinical Initiatives team.
Ensure appropriate tone, clarity, and confidentiality in communications with a wide range of stakeholders including hospital executives, policymakers, and external partners, using judgment to triage, prioritize, and escalate matters appropriately.
Manage complex executive calendar, anticipating conflicts, proposing solutions, and adjusting schedules proactively to maintain smooth operations.
Interact with all levels of management across the company, as well as members of external organizations, including senior leadership, while managing sensitive and confidential information with discretion.
Oversee meeting logistics including scheduling, room setup, virtual platforms, materials, registration, and follow-up
Maintain administrative systems, databases, and records, including expense tracking.
Provide back-up coverage for reception duties as needed.
Required Qualifications:
Professional experience providing administrative support to C-level executives in a corporate environment
Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel, and virtual meeting platforms (e.g., Zoom) for coordinating video conferences.
Excellent verbal and written communication skills
Excellent interpersonal skills with an ability to deal with all levels of management.
Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues.
Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment
Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently.
Preferred Qualifications:
Bachelor’s degree
Experience in a healthcare or trade association environment
Salary Range: $65,000 – $72,000
The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining exact compensation, several factors may be considered as applicable (e.g., years of relevant experience, education, skills, budget, and internal equity).
Benefits and Perks: Comprehensive benefits package and perks including, but not limited to:
Defined contribution 401(k) plan with non-elective employer contribution
Paid parental leave
Health/vision insurance, including options with employer-subsidized health savings account
Generous paid time off that increases over time and holidays including one annual floating holiday
Dental insurance
Company-paid life insurance
Health advocacy and employee assistance program
Fully sponsored membership in healthcare professional society
Tuition reimbursement program
Employee discount programs
Commuter benefits program
Casual dress code
Work Schedule: A hybrid model with the expectation to work physically in our office Tuesdays, Wednesdays, and Thursdays as mandatory in-office days with a fourth in-office day at your discretion, in coordination with your supervisor and in accordance with the business needs of your department. This schedule may be subject to change in GNYHA’s sole discretion. This is a full-time position.
Work Authorization: This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States without employer sponsorship.
To be considered, applicants must submit a cover letter with their application. If you require reasonable accommodation to complete a job application, pre-employment testing, job interview or to otherwise participate in the hiring process, please contact GNYHA at [email protected].