About the Department

This position is responsible for assisting with the financial administration of externally funded federal, state, private, and local contracts and grants, as well as internally funded research enhancement grants. The role supports post-award grant management by performing financial reconciliations, preparing and reviewing accounting entries, managing monthly grant billing and receivables, and ensuring compliance with applicable funding guidelines and university policies. The position also provides guidance to grant recipients on budgeting and allowable expenditures and supports audits and financial reporting related to sponsored projects.

Position Duties

Grant Financial Administration and Compliance

• Support post-award management of sponsored projects by reviewing grant documentation, ensuring compliance with funding agency and institutional guidelines, and assisting with time and effort reporting.
  

Accounting, Reconciliation, and Financial Reporting

• Perform general ledger and trial balance reconciliations, including cash balance determination, journal entry preparation, cost accounting, and reconciliation between systems of record and secondary systems.
  

Billing, Accounts Receivable, and Cash Management

• Manage monthly grant billing, accounts receivable, cash application, and resolution of billing discrepancies to ensure timely and accurate financial reporting.
  

Budget Development and Expenditure Monitoring

• Prepare and maintain post-award grant budgets, calculate indirect costs, review encumbrances, and provide guidance to grant recipients regarding allowable expenditures.
  

Audit Support and Asset Management

• Support audits by tracing transactions and providing documentation, managing accounts payable related to grants, and record fixed asset additions, dispositions, and transfers.
  

Minimum Qualifications

Minimum Qualification:

• Bachelor’s degree in accounting, finance, or a related business field, or four (4P) years of progressively responsible accounting or business office 
  experience. 
  

Desired Qualifications:

• Two (2) or more years of experience in accounting or business office experience. 
• A year or more of experience working with financial systems and spreadsheets.
  

Other Qualifications

Key Competencies: (KSAs - Knowledge, Skills and Abilities):

• Financial and Accounting expertise by demonstrating working knowledge of accounting principles, including general ledger, journal entries, and cost accounting. 
• Grants & Compliance knowledge. 
• Attention to detail and the ability to multitask and work cooperatively with others. 
• Organizational and Time management skills. 
• Ability to communicate clearly and professionally with both internal and external partners. 
  

Physical Requirements: This position requires the ability to work in a standard office environment with prolonged periods of sitting and frequent use of a computer, keyboard, and mouse. The employee may be required to lift or move office materials weighing up to 10-15 pounds and must have sufficient visual acuity to review financial reports.  

Job Conditions: This position is primarily office-based and operates within a standard professional work environment. Work is performed during normal business hours, with occasional flexibility to meet deadlines, reporting cycles, or audit requirements. 

Pay Range: Commensurate