Description:     Operations - Maintenance Bookkeeper
                           240-day position  
                           Salary:   $34,257 base salary (based on verified full-time experience and education) 

Location: The normal place of work is on the premises used by Darlington County School District. Darlington County School District reserves the right to require you to work at such other place or places as it may reasonably require.

Available:        2025-2026
 

General Definition of Work:

The Maintenance Department Bookkeeper performs intermediate skilled administrative and bookkeeping duties with limited decision-making discretion. This position is responsible for maintaining accurate financial records, processing invoices, coordinating payroll documentation, monitoring budgets, and supporting purchasing and financial compliance for the Maintenance Department. The employee performs accounting and bookkeeping functions in accordance with district policies, Board procedures, and applicable state and federal regulations to promote the efficient operation of maintenance and operations services.

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential function.
• The requirements listed below are representative of the knowledge, skill, and/or with excellence and accuracy.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

FLSA Status:     Non-Exempt

Responsible To:   Director of Operations and Maintenance

Job Goal:     To ensure accurate and timely financial reporting related to all school accounts, effective maintenance of records and reports and general office duties necessary for the efficient operation of the school office.

Performance Responsibilities:   

• Adhere to all district, state, and federal laws, policies, and procedures related to financial operations
• Process and maintain accurate records for all Maintenance Department financial transactions
• Verify, process, and reconcile invoices, purchase orders, and payments for the Maintenance Department
• Process accounts payable and accounts receivable related to maintenance operations
• Maintain complete, systematic, and auditable bookkeeping records
• Monitor expenditures to ensure spending does not exceed approved budgets or allotments
• Assist in the preparation, monitoring, and maintenance of the Maintenance Department budget
• Prepare financial reports, summaries, and documentation as required by district administration and the Finance Office
• Coordinate payroll documentation and reporting for maintenance staff in accordance with district procedures
• Maintain accurate payroll and leave records for assigned cost centers  
• Issue and track purchase orders and maintain purchasing documentation
• Maintain records related to supplies, materials, equipment, and vendor transactions
• Assist with financial components of the Brightly work order system and other maintenance-related software
• Maintain records related to facility usage applications and ensure appropriate billing when applicable
• Serve as a liaison between the Maintenance Department and the Finance Office regarding accounting and bookkeeping matters
• Maintain confidentiality of financial and personnel information
• Provide professional communication and positive customer service to district staff, vendors, and external partners
• Participate in professional development and training, as required

• Perform related work, as assigned or required

   

Education and Experience:

• High school diploma or equivalent required
• Prior experience in bookkeeping, accounting, or a related financial field required
• Experience in a public school district or governmental accounting environment preferred

• Equivalent combinations of education and experience may be considered

   

Special Requirements:

• Ability to maintain confidentiality regarding district financial and personnel matters

• Possess and maintain a valid South Carolina driver's license or ability to provide own transportation if required for district business or training

   

Physical Requirements/Working Conditions:

• Work requires occasional exertion of up to 10 pounds of force  
• Work regularly requires the exchange of accurate and detailed information through oral and written communication
• Constant operation of a computer and standard office equipment
• Ability to remain in a stationary position for extended periods
• Ability to move to other work locations as required
• Hearing required to perceive information at normal spoken word levels
• Work requires preparing and analyzing written or computer data
• Work is generally performed in a business office environment with moderate noise levels
• Requires the ability to deal with people beyond giving and receiving instructions

Disclaimer:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.

A complete application packet must be submitted through the online application system prior to the closing date in order to be considered for this position.   ALL of the following requirements must be submitted before the posted deadline:

          1.  Online Classified Employment Application
NOTE:  Reference section requires contact information for three (3) employment references; reference forms will be emailed directly to the references listed
          2.  Copy of high school diploma / equivalent
          3.  R�sum� 
 

CLOSING DATE:   UNTIL FILLED

NOTE:  It is the responsibility of the applicant to ensure that all required application documents are submitted prior to the posted deadline.  An incomplete application will render the applicant ineligible.

For DCSD Employees: In addition to the application packet, a "Request to Interview for Transfer" form must be submitted for approval (available on the website, in the schools, and at Department of Human Resources).

The District reserves the right at any time to extend the deadline without notice and without final consideration of any pending application.