Description
Position Function
This position assists the Director of Human Resources in the planning and management of the comprehensive human resources department.
- Performs complex and often confidential human resources work requiring initiative and independent judgment in problem solving.
- Work includes extensive use of a personal computer, word processing, spreadsheet applications and electronic transfer of information.
- Maintains specialized clerical records and performing duties which require considerable knowledge of the operations of the company’s various employee benefits
Supervision
- Work is performed under the Human Resources Manager who provides specific direction on new assignments.
- Responsible for making decisions requiring knowledge of applicable functions, rules, and regulations of the department.
- Work is reviewed through general observation of daily operations for compliance with established procedures and practices.
Responsibilities
- Serves as the first point of contact for the Human Resources department, greets visitors, provides general information regarding the application process and routine office services; answers the telephone and transfers calls as appropriate; opens, sorts, and distributes various mail issues.
- Performs and provides specialized technical and administrative support to the Human Resources Manager; compiles statistics for incorporation into regular and special reports; coordinates and provides technical and clerical support in the completion of special projects for the manager as requested (i.e., Annual Wage Survey Reports, EEO-1 Reports, special reports, Verification of Employment Forms, etc.)
- Interprets and assists in the guidance of employees concerning human resources policies/practices and other regulations in regard to answers questions relating to personnel files, holidays, and bereavement.
- Prepares new and maintains general files for all employees and applicants, ensuring files are updated in a timely fashion; provides back up to the Human Resources Manager and ensuring benefit files containing protected health information are kept secure and limiting access to these files as per HIPAA regulations. (PHI).
- Preparing complex reports, various surveys, typing correspondence, duplication of materials as needed and other general office tasks as requested. Duties utilize ability to create, edit, verify, store, retrieve and print data entered on personal computer or network.
- Conducts new hire orientation and ensures proper paperwork is accurate and complete. Notifies Human Resources Manager of any missing information or specific problem areas.
- Assists new employees in the new-hire employment process, takes employee identification, and completes the enrollment process of insurance and other company offered benefits.
- Maintains and processes important statistical and specialized records (i.e., Multi company Headcount reports, and EEO-1 reports) and others relating to various company benefits (i.e., Medical, Dental, Vision, Life Insurance, FMLA, Short Term Disability, Workers’ Compensation Benefits)
- Maintains records requiring special and advanced knowledge of these various benefits. Search files and maintain a variety of source material to assemble background for reports.
- Assist employees in utilizing the various services of the Human Resource department and provide specialized information relating to employee benefits.
- Manages and/or assists with special projects as assigned.
- Performs other related duties as assigned.
Requirements
Minimum Qualifications
- Three (3) years of work experience in human resources or equivalent office experience.
- Equivalent High School graduate (or GED)
- Bilingual Preferred
- Knowledge of the procedures and policies of the company’s employee benefits and the overall functions and responsibilities of these various services.
- Excellent oral and written communication skills.
- Proven ability in successfully dealing with people and be detail oriented.
- Ability to maintain confidentiality.
- Ability to prepare and maintain complex statistical reports.
- Ability to establish and maintain effective working relationships.
Technology Competencies
- Requires knowledge of and proficiency in computers and software applications such as MS Word, MS Excel, and MS PowerPoint.
- Requires ability to learn how to navigate and use human resources information system and payroll system software’s.
Safety
- Follow general office safety guidelines
Summary
Associate Incentive Program
Southern Furniture Industries is committed to rewarding our associates by providing incentive programs for work performance, attendance, length of service and applicant referrals. We know SFI associates are our number one source for recruiting candidates for our company and are our strongest link to our community. Some of our current award programs include:
- Perfect Attendance Awards
- "Quick" 30-day Holiday Pay qualification period
- 3rd and 4th week of vacation pay for length of services
- Tuition Reimbursement for qualified programs