Description

Summary/Objective

The Accounts Payable Coordinator is responsible for ensuring timely payments of vendor invoices, and expense vouchers and maintains accurate records and control reports. The Accounts Payable Coordinator reviews applicable accounting reports and accounts payable register to ensure accuracy.
 

Essential Functions

• Review and process transactions needed to accurately and timely record corporate and physician practice expenditures.
• Maintain daily support activities for accounts payable which include maintaining accurate vendor records, obtaining W9’s, year-end 1099 preparation and account reconciliations.
• Provide customized support for accounts payable related issues to external and internal customers updating expense trends and vendor records.
• Assist in mailing of weekly checks and processing electronic A/P payments.
• Responsible for answering phone calls, addressing emails, and managing the A/P email inbox.
• Monitor the A/P Aging, providing timely follow up on outstanding items, review and prepare adjustments as needed.
• Review transactions for compliance to corporate policies and vendor agreements, ensuring accurate general ledger coding. as well as to identify and minimize exposure to late fees or discontinued supplies or services.
• Acts as a liaison between the company, government, and external parties to meet information needs and to ensure that proper information is maintained for historical purposes.
• Review and prepare support documentation as required for state and federal agencies, calculation of sales and use tax reporting.

Competencies

• Strong experience and highly proficient in information technology and financial applications; requires exceptional Excel knowledge.
• Good communication skills for communicating with outside professional services, vendors, contractors, support personnel and management
• A keen eye for detail and accuracy is important; must have the knowledge to competently, accurately, and patiently examine financial records, processes and other related data. Companies and firms depend on the accuracy to protect their bottom line.
• Experience working with generally accepted accounting principles and accounting software
• Must have ERP AP system experience, as well as 1099 filing experience
• Strong personal computer and business solutions software skills
• Strong interpersonal skills for interacting accountants, clients, and upper management
• Strong analytical and problem-solving skills
• Good presentation skills for educating internal clients on accounting principles
• Good planning and organizational skills to balance and prioritize work

Supervisory Responsibility

None

Work Environment

This job operates in a professional office environment, utilizing standard office equipment. 

Physical Demands

 The physical demands include standing, walking, sitting; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position, with an 8-hour shift Monday through Friday. No weekends are required.

Travel

None

Work Authorization/Security Clearance

Must be authorized to work in the US for any employer 

AAP/EEO Statement  

US Digestive Health is an Equal Opportunity Employer. USDH does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities vary dependent on job location. 

Requirements

Education and Experience

Bachelor's degree preferred or equivalent combination of education and experience

Three or more years of accounting/accounts payable experience