GENERAL INFORMATION:
Administrative Assistant II (Financial Secretary) - Transportation Dept.
District Office Annex 
FY 26-27 School Year
Full-time, Permanent

SALARY: State and local salary based on education experience. For approximate salary, see salary tables:https://resources.finalsite.net/images/v1757331894/capehenlopenschoolscom/sinzt86ke5rvspletksc/FY26AdministrativeAssistantSalarySchedules.pdf

BENEFITS:  https://dhr.delaware.gov/benefits/education/index.shtml

PREFERRED QUALIFICATIONS:

1. Experience in and/or working knowledge of the State of Delaware First State Financials (FSF) accounting system.
2. Strong internal auditing/financial reconciliation experience.
3. Demonstrated ability in multi-tasking to meet job requirements

QUALIFICATIONS:

1. High School Diploma with training in business education skills as part of your high school program; or, post high school business, accounting or human resource training.
2. Experience or strong knowledge of MS Office (Excel, Word, PowerPoint and Access), FileMaker Pro and Quicken software programs.
3. Strong accounting experience.
4. Knowledge of federal, state and local payroll accounting and audit requirements.
5. Ability to develop effective working relationships with colleagues and staff.
6. Effective written and oral communication skills.
7. Must have completed support staff application packet, letter of interest and current resume on file prior to closing date.

JOB DESCRIPTION:  To coordinate an efficient and expeditious operation of the Transportation Office and provide support services to the Supervisor of Transportation.

PERFORMANCE RESPONSIBILITIES MAY INCLUDE THE FOLLOWING:

1. Review and process various types of financial transactions in the FSF accounting system related to job assignments.
2. Preparation of various reports related to job assignments.
3. Prepare/process/review supporting documentation related to district procurement activities.
4. Provide professional customer service and timely responses to staff inquiries.
5. Participate and/or provide supporting information for internal and/or external audits.
6. Provide administrative assistance to Supervisor of Transportation, in all aspects of their daily responsibilities.
7. Process all accounting requirements for the transportation department.
8. Maintain an appropriate filing system for the district office staff and bus contractors.
9. Disposition all incoming phone calls and mail for department.
10. Thrive in a dynamic, fast-paced, rapidly evolving environment where no two days are the same.
11. Coordinate with transportation staff regarding the substitute list, district wide transportation supply accounts, and staff uniforms.
12. Meet with community members, visitors, and vendors as necessary.
13. Maintain district accounts for operational services required by the transportation department.

14. Performs other duties as assigned by the Supervisor of Transportation.

     

Professional Responsibilities

• Able to establish and maintain collaborative working relationships.
• Willingness to accept guidance and suggestions.
• Able to communicate effectively both orally and in writing.
• Able to work independently and exercise initiative.
• Able to maintain confidentiality.
• Able to work with other cultures represented in the community.

• Able to adapt and change tasks quickly as urgent needs arise.

• Able to learn and understand the entire operation. 

• Able to independently make problem solving decisions.

• Able to prioritize workload and manage time effectively.

• Willingness to continue professional growth and development.

Competencies:  Success in this position requires the following knowledge, skills, and abilities 

1. Knowledge
   • Strong Knowledge of MS Office (Excel, Word, PowerPoint and Access) and Quickbooks software programs
   • Knowledge of federal, state and local accounting and audit requirements
   • Understanding of Equity initiatives & resources that promote a culture of diversity and inclusion embracing differences as a strategic opportunity towards leading the District's efforts to build a culture of equality and embodiment for all students, families, employees and the community.
   • Must be aware of relevant policies and procedures mandated by the State of DE and the Cape Henlopen School District.
2. Skills
   • Active listening -Giving full attention to what others are saying and taking the time to understand what is being said.
   • Social perceptiveness � Being aware of others' reactions and understanding why they react as they do.
   • Coordination & Flexibility � Adjusting actions in relation to others' actions, and an openness to accepting new assignments and duties.
   • Communicating - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
3. Abilities
   • Interpersonal Relationships � Developing constructive and cooperative working relationships with students and staff, and maintaining them over time.
   • Oral comprehension � Able to listen and understand information and ideas presented through spoken words and sentences.
   • Oral expression � Able to communicate information and ideas in speaking so others will understand.

The foregoing statements are intended to describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all duties, responsibilities and competencies that may be required.   

Current employees must submit an internal application through Recruiting & Hiring by May 8, 2026.  When applying online, you must:
1. Apply for the vacancy desired.
2. Upload a letter of interest.
2. Submit your application.  Your application is not submitted until you click the submit button and get verification.

The Cape Henlopen School District reserves the right to extend or shorten the application and/or interview period and to modify job requirements.

A satisfactory Criminal Background Check, DE Child Protection Registry, and TB test are required for all new employees.  
 
The Cape Henlopen School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. (El Distrito Escolar Cape Henlopen ofrece oportunidades iguales de empleo y sin discriminaci�n de raza, color, credo, religi�n, g�nero (incluyendo embarazo, parto y sus condiciones m�dicas), nacionalidad, ciudadania o ascendencia, edad, discapacidad, estado civil, servicio military(veterano), informaci�n gen�tica, orientaci�n sexual, o identidad de g�nero, en contra de v�ctimas de violencia dom�stica, ofensas sexuales, acecho, o bajo cualquier otra categoria protegida por la ley local, estatal, y federal.) Ned Gladfelter, Employee/Student Compliance Officer: OCR/Title IX/504 Office of Human Resources; Amanda Archambault, Student 504 Compliance Officer, 1270 Kings Highway, Lewes, DE 19958.